Staff Project Coordinator

National Instruments Corporation Austin , TX 78719

Posted 2 months ago

Project Coordinator

Integrated Engineering Services - Americas

Objective of Role

National Instruments Project Coordinator's are responsible for influencing and guiding the successful outcome of customer projects within their influence. Project coordinators typically execute in one of two projects types: (1) coordinating a project of a larger program under the guidance of a program manager or (2) coordinating smaller projects that do not require a project manager.

Position Overview

The Project Coordinator facilitates completion of standard system projects that follows established process. This can include:

  • coordination of reporting and billing on consulting projects
  • assist teams outside of IES to re-use processes on smaller scale, on platform projects to enable scaling beyond IES
  • facilitating the success of a sub-project within a larger program under the oversight of a Program Manager

Quick Summary

NI Project Coordinators spends most of their time:

  • Tracking and reporting on project execution and status, including customer billing reports

  • Development and management of project plans - reviewing the plans regularly to ensure tasks and milestones are being achieved in a timely manner and preparation of governance reports, project status reports, presentations, and other communications

  • Managing project procurement to ensure proper urgency and successful product delivery

  • Monitoring project health metrics and customer satisfaction allowing for proper communication of relevant information with stakeholders

  • Take an active part in the project issue/risk management process, by being proactive in identification and prioritization of existing and potential issues and risks and helping to develop strategies and controls to mitigate these.

  • Check project compliance and highlight any issues to the Project Manager.

  • Provide a skilled facilitation service to support the project teams in achieving expectations and facilitating that the necessary department interlocks occur as needed, such as involving manufacturing when appropriate. This means employing effective organizational and administrative processes, together with their knowledge and/or experience of project management smart practices, to facilitate the successful achievement of the project objectives.

  • Build and maintain effective relationships with a wide range of people in addition to their own team, including project sponsors, senior managers, stakeholders/customers, other project team members and managers, external agencies and vendors.

Key Performance Objectives

  • Leverages PM management practices for team: Within the first 6 months, the project coordinator will have a great understanding of active practices and use them towards achieving project objectives. Within the first 12 months, the project coordinator will be seen as a subject matter expert on the standard practices used by the team

  • Controls and optimizes costs for budget and expense: within three months, will understand the components of a project profit and loss statement, and within six months will ensure project budgets and expenses are consistently tracked and reported and identifies deviations to address.

  • Proactively identify business risks and facilitate discussion for the project team to come up with mitigation plans: within the first 6 months, is able to regularly recognize and identify key scheduling and resourcing risks.

  • Effectively manages time to coordinate multiple sub-projects: Ability to prioritize and self-organize tasks to coordinate multiple sub projects effectively

  • Communicate project status to the project manager and other stakeholders: regularly meets standard for timely status reports, and quickly applies corrections to data reported as needed to address particular stakeholder needs.

Strives for continuous improvement for process and tools approach: within the first 6 months, regularly provides appropriate feedback for process and tools improvement, and within 12 months takes ownership of continuous improvement for one more tools or processes.

Basic Qualifications

  • Undergraduate degree in business or equivalent

  • Experience in logistics management

  • Experience in project scheduling, such as Microsoft Project; demonstrated ability to learn and utilize similar tools

  • Effective oral and written communication skills with a focus on listening and asking questions.

  • Demonstrated adaptability in high stress and change environments to strive to maintain a positive culture and work environment

  • Ability to quickly build credibility and trust for effective collaboration towards mutual outcomes

  • English Language Competency and effective oral and written communication skills

  • Current CAPM certification or work towards getting one in the first year

Preferred Qualifications

  • Strong understanding of business concepts such as pricing, margins, terms and conditions preferred

  • Understanding of National Instruments processes and tools, such as MOG, RTM, Oracle, Salesforce, etc.

National Instruments is an equal opportunity and affirmative action employer, committed to providing a work environment free of discrimination on the basis of sex, race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by federal, state or local law.


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Staff Project Coordinator

National Instruments Corporation