Staff Nurse - Walk In Clinic

La Rabida Children's Hospital Chicago , IL 60602

Posted 3 days ago

Administrative Support to the CFO/VP Administration

  • 20%
  • Obtain, sort and route mail

  • Assist with meetings - scheduling, set-up, notification, etc. including Board meetings

  • Operate as the primary gatekeeper for all BoardPaq material for Finance and Audit Committees, including maintaining an accurate roster for the Foundation, Finance and Audit Committees.

  • Distribute Board materials timely, follow-up on questions and requests, as necessary

  • Prepare correspondence for Vice President/ CFO as necessary

  • Responsible for follow-up on assignments to ensure that decisions are implemented, documents are prepared, information is recorded, and appropriate parties are notified

  • Special projects as needed

Administrative Support to the Corporate Counsel

  • 20%
  • Obtain, sort and route mail

  • Assist with meetings - scheduling, set-up, notification, etc.; both internal and external meetings

  • Maintain centralized contract file

  • Update certificates of insurance as needed

  • Assist with compliance related correspondence as necessary

  • Maintain current business licenses

  • Distribute and consolidate annual Board Conflict of Interest forms

  • Prepare correspondence for Corporate Counsel as necessary

  • Responsible for follow-up on assignments to ensure that decisions are implemented, documents are prepared, information is recorded, and appropriate parties are notified

  • Special projects as needed

Administrative Support to the Director of Finance and Finance Department

  • 10%
  • File Finance Department monthly Journal Entries

  • Coordinate group meetings

  • Order & maintain necessary office supplies in adequate stock levels

  • Maintain Finance department hospital links on intranet

  • Manage department file archiving

  • Coordinate ATM issues and onsite marketing visits with PNC Bank personnel

  • Assist with requests from employees within the hospital

  • Assist with Projects as needed

Financial Transactions & Reporting

  • 25%
  • Open and Sort department mail for Finance and Patient Financial Services departments. Process & receipt incoming checks for the hospital

  • Process & receipt all hospital non-direct deposit medical payments received via mail or fax

  • Remote deposit all incoming checks, maintain spreadsheet of daily deposits

  • Provide Patient Financial Services with report for Meditech and Athena receipts

  • Safeguard voided (processed) checks and destroy in accordance with hospital policy

  • Function as the primary Custodian Petty Cash, including processing hospital staff Petty Cash reimbursement requests. Reconcile Petty Cash on a daily basis, with minimal reconciling differences

  • Aggregate hospital credit card receipts and prepare complete package for monthly review and approval

Hospital Contracts /Agreements Maintenance

  • 20%
  • Maintain files for hospital vendor, insurance & partner entity contracts through utilization of the iContracts database

  • Maintain a file of required certificates of insurance and secure updated documents as necessary

Other Duties as Assigned

  • 5%
  • Performs other duties as assigned

COMPETENCY ASSESSMENTS:

Maintains required job skills, professional competencies, current licensure, certification and ongoing education required of job, as applicable.

Supports the hospital mission, and observes hospital core job values with respect to Service Excellence Standards, work quality, productivity, teamwork and initiative.

Demonstrates safe and proper usage of machinery/equipment, as applicable.

Demonstrates additional departmental specific areas of competencies as defined annually.

Attends Mandatory Education Sessions:

  • Annual Infection Control

  • Annual Safety

  • Disaster

  • Hazardous Wastes & Material

  • Others as determined by Hospital and Department

  • Demonstrates knowledge and behaviors regarding:

  • Hospital Infection Control Program

  • Hospital Safety and Risk Management Program

  • Hospital Hazardous Waste & Material Plan

  • Departmental Specific Safety Policies

  • Patient Rights and Cultural Diversity

  • Confidentiality

  • Hospital Mission and Goals

  • Hospital CQI/QM Program

  • Service Excellence Standards

  • Department Policy and Procedure Manual

  • Employee Handbook

Job Requirements:

QUALIFICATIONS:

Education: Associate degree or equivalent professional experience required

Related Work Experience: Minimum of five (5) years of administrative assistant experience is required, preferred focus in financial and/or legal role.

Licensure/Certification: Notary Public preferred

Specialized Knowledge and Skills: Computer literate, Microsoft Office products, strong organizational and communication skills required.


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Staff Nurse - Walk In Clinic

La Rabida Children's Hospital