Staff Assistant/Instruction - College Of Alameda

Posting Details

College Information

Peralta/College Information

College of Alameda

College of Alameda's mission is to meet the educational needs of its multicultural and diverse community by providing excellent comprehensive and flexible programs including basic skills, transfer, and occupational, which will enable each student to achieve his/her own unique goals.

The College is California's only island-based community college and it offers both park-like tranquility and easy access to urban resources. Having served almost half a million day, evening and weekend students since its 1970 founding, College of Alameda enjoys a well-deserved reputation for excellence in its academic, vocational, and student support programs. The College of Alameda is proud of its strong ties to the City of Alameda and is recognized for its strong partnerships with the local business community.

Position Information

Job Title Staff Assistant/Instruction

• College of Alameda Time Base 40 hrs/week 12 months/year Compensation Salary Range:$ 4,635.29 - $5,851.42/mo, Hiring Range: $4,635.29 - $5,073.20/mo

• The maximum initial placement is Step 3 depending on experience Position Type Classified Department Instructional-VP (251) City Alameda State CA Job Description Summary

Under general supervision of the Dean, performs clerical and

technical work in providing administrative and technical support to

the Division (Science, Technology, Engineering, Arts &

Mathematics Division), and performs a variety of duties related to

the smooth functioning of the Division.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do

listed examples include all tasks which may be found in positions

of this class. To perform this job successfully, an individual must

be able to perform each essential duty of the position satisfactorily.

Reasonable accommodations may be made to enable individuals

with disabilities to perform the essential functions required for the

position.

• Act as technical resource person for the division performing a variety of clerical and technical duties.

• Provides information verbally or in writing where judgment, knowledge, and interpretation of policies and regulations are necessary in response to inquiries for information relating to the Division and its programs.

• Creates computer-based files that permit the management of data, production of technical reports, and maintenance of records.

• Establishes and maintains complex, interrelated filing systems.

• Performs a wide range of clerical and technical duties related to the operations of the Division including purchasing, personnel, vendor relations, record-keeping, travel requests, and budgetary control.

• Independently sets up, monitors, and tracks budgets; prepares budget transfers, and maintains financial records of the division.

• Provides routine budget status reports to the division dean and other departments.

• Assists the Dean in tracking classified and faculty assignments in the Division and creates, files and/or processes personnel action forms, time sheets, absence forms, and other related forms

• Processes student requests for grade changes, waivers, and related activities.

• Schedules a variety of appointments, meetings, and staff development activities.

• Frequently serves as the liaison and first line of contact from within the Division to faculty, students, staff, and the community.

• Collects and analyzes data and assists in the preparation of reports using applicable spreadsheets and prepares various presentation materials.

• May supervise student employees.

• Performs other related duties as assigned

Minimum Qualifications

1.Three (3) years of clerical and technical experience in general

office clerical work, including setting up and monitoring of budgets

and preparing reports, or any combination of training and

experience that could likely provide the desired knowledge and

abilities.

2.Demonstrated proficiency in the operation and use of office

productivity software for word processing, spreadsheet and

database management and presentation software programs (e.g.,

MS Office Suite, MS Word, Excel, Access and PowerPoint)

utilizing personal computers, internet browsers, websites and Email.

3.Applicant must have demonstrated cultural competency,

sensitivity to and understanding of the diverse academic,

socioeconomic, cultural, disability, and ethnic backgrounds of

community college staff, faculty, and students.

Desirable Qualifications

.Knowledge of:

• Concepts, techniques, procedures, and other guidelines

applicable to the designated area of specialization

• Administrative and office procedures and practices

• Basic research and analytical methods

• Proper and correct English usage, grammar, and punctuation

• Modern office equipment, including familiarity with data entry and

retrieval using computer terminals

Ability to:

• Perform a variety of difficult technical and clerical work related to

the designated area of specialization

• Establish and maintain cooperative relationships with those

contacted in the course of work

• Analyze situations and make decisions in procedural matters

without immediate supervision

• Speak and write effectively

• Type with speed and accuracy (45 wpm)

• Learn rapidly a variety of rules and procedures relating to the

assigned area of responsibility

• Train and supervise clerical and student personnel

Environmental Demands Other Requirements Tools & Equipment Used Application Deadline Date May 8, 2024 Open Date 04/17/2024 First Review Date Special Instructions to Applicants

APPLICATION PROCEDURES

1.Required documents will include:

• Current resume of experience, formal education/training and qualifications.

• Copies of supporting credentials, if applicable.

• Copies of transcripts from fully accredited colleges or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2.Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3.Travel expenses for the interview and selection process will be borne by the candidates.

4.Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1. A citizen or national of the United States;

2. An alien lawfully admitted for permanent residence in the United States; or

3. An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information

Benefits Information

Benefits Information

FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS).

Effective January 1, 2013, the PEPRA (Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

Applicant Documents

Required Documents

• List of References

• Resume

Optional Documents

• Other Document

• Transcripts

• Training/Certification Document

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you find out about the position?

• Asian Week

• California Community College Chancellor's Office website

• Career Builder

• Chronicle of Higher Education website

• Chronicle of Higher Education newspaper

• Community College Jobs Website

• Community College Times

• Craigslist

• Diverse Issues in Higher Education

• El Mundo

• Hispanic Outlook in Higher Education

• Indeed.com

• Job Fair, Conference or Workshop

• Local Newspaper (Oakland Tribune, SF Chronicle, ect)

• Oakland Post

• Peralta Jobs Website

• Walk-In (PCCD Office of Human Resources)

• Women in Higher Education

• Word of Mouth

• 24-Hour Job Line

• Other

• If you chose "Other" as your answer for the above question, please provide details

(Open Ended Question)