Staff Assistant /Student Services - Dean Of Enrollment Services & Special Grants- Merritt ** Internal Posting**

Posting Details

College Information

Peralta/College Information

Merritt College

Merritt College is a public, comprehensive, two-year college, maintained by the Peralta Community College District in Alameda County. With a comprehensive day and evening program of transfer, technical, occupational and basic skills education, the College is committed to meeting the educational needs of the diverse student population it serves.

Located on a 125-acre site in the hills of East Oakland, Merritt College combines modern, spacious facilities with a spectacular view of the entire Bay Area. An integral part of a large, busy urban community, the location provides a sense of tranquility and peace.

Position Information

Job Title Staff Assistant /Student Services - Dean of Enrollment Services & Special Grants- Merritt INTERNAL POSTING Time Base 40 Hours/Week 12 Months/Year Compensation Salary Range:$4,635.29- $5,851.42/mo.Hiring Range: $4,65.29- $5, 073.20/mo.The maximum initial placement is Step 3 depending on experience Position Type Classified Department Student Services/EOPS/DSPS (642) City Oakland State CA Job Description Summary

Under the general supervision of the Dean of Student Services, provides clerical, technical, and administrative support.

Merritt College is committed to putting students first. By ensuring the academic success of our students and providing them with the necessary support to aid them in attaining their educational goals.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Performs a wide range of clerical, technical, personnel and budgetary control duties related to the operations of the Dean's office.

• Prepares personnel action forms and changes of assignment for faculty, classified staff, and student workers.

• Reviews and codes hourly classified employee time sheets and monitors maximum allowable time worked.

• Assists in the development, implementation and maintenance of budgets under the Dean's Cost Center; monitors budget expenditures; initiates budget transfers, adjustments, requisitions, and warehouse supply orders.

• Contacts vendors, obtains vendor application information and submits to District for processing

• Review and recommend modification to improve department performance, efficiency and effectiveness

• Provides administrative support such as but not limited to, scheduling and calendaring, communicating with students, maintaining or transcribing meeting minutes, drafting professional correspondence

• Performs a wide range of clerical and technical duties related to the operations of the Division including purchasing, personnel, vendor relations, recordkeeping, travel requests, and budgetary control

• Analyzes data related to student services programs. Creates computer applications that permit the management of data, production of technical reports, and the maintenance of records.

• Greets visitors to the department, answers the telephone, and assists students, faculty, staff or the general public, providing information or assistance as required; receives student complaints including recording intake information, providing students information on the process steps, provides form(s) and instructions on completion of forms.

• Receives, opens, and distributes the mail; refers matters to the Dean in order of priority; establishes and maintains a complex interrelated filing system and responds to inquiries for information about the college and its programs.

• Updates information on websites, digital signage, and mass mailings

• Prepares reports for the District, Local, State and Federal agencies as required.

• Performs other related duties as assigned

Minimum Qualifications

1.Three (3) years of clerical and technical experience in general office work, or an equivalent combination of training and qualifying experience, which demonstrates the knowledge and ability to perform the duties of the position.

2.Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet, and database management software programs (e.g., MS Office Suite- Word, Excel, Access, and PowerPoint), the internet browser, and e-mail.

3.Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

4.Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

Desirable Qualifications

Knowledge of:

• Concepts, techniques, procedures, and policies applicable to community college student services areas

• Knowledge and ability to apply proper English usage, grammar, and punctuation.

• Administrative and office procedures and practices

• Basic research and analytical methods

• Modern office equipment, including familiarity with data entry and retrieval using computer terminals

• Bilingual preferred

Ability to:

• Ability to independently set up, monitor and track budgets and prepare reports.

• Ability to organize and work independently.

• Ability to train and supervise the work of student personnel.

• Ability to work and cooperate with faculty, students, managers, the public and employees at all levels in order to exchange ideas, information and opinions; and ability to work with students on questions, issues, and complaints.

Environmental Demands

• occasional work performed alone
• constant work around and with people

Other Requirements

MENTAL REQUIREMENTS

• flexibility or ability to respond to multiple demands

PHYSICAL REQUIREMENTS

• occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• occasional lifting and carrying up to 15 lbs.
• occasional pushing and pulling up to 20 lbs.
• occasional twisting of body
• occasional use of manual dexterity
• occasional use of tactile acuity
• occasional use of visual acuity from a distance, with depth, and for color
• frequent work at a rapid pace
• frequent reaching, high, low, and level
• frequent audio acuity at all ranges, including speech
• frequent visual acuity for reading
• constant sitting
• constant use of clear oral communication

Tools & Equipment Used

• computers and standard office machines and equipment
• multi-line telephones
• department-specific equipment

Application Deadline Date July 5, 2024 Open Date 06/20/2024 First Review Date Special Instructions to Applicants

APPLICATION PROCEDURES

1.Required documents will include:

• Current resume of experience, formal education/training and qualifications.

• Copies of supporting credentials, if applicable.

• Copies of transcripts from fully accredited colleges or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2.Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3.Travel expenses for the interview and selection process will be borne by the candidates.

4.Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1. A citizen or national of the United States;

2. An alien lawfully admitted for permanent residence in the United States; or

3. An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information

Benefits Information

Benefits Information

FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 26.68% of your salary to the California Public Employees Retirement System (CalPERS).

Effective January 1, 2013, the PEPRA (Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS.

A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

Applicant Documents

Required Documents

• List of References

• Resume

Optional Documents

• Other Document

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you find out about the position?

• Asian Week

• California Community College Chancellor's Office website

• Career Builder

• Chronicle of Higher Education website

• Chronicle of Higher Education newspaper

• Community College Jobs Website

• Community College Times

• Craigslist

• Diverse Issues in Higher Education

• El Mundo

• Hispanic Outlook in Higher Education

• Indeed.com

• Job Fair, Conference or Workshop

• Local Newspaper (Oakland Tribune, SF Chronicle, ect)

• Oakland Post

• Peralta Jobs Website

• Walk-In (PCCD Office of Human Resources)

• Women in Higher Education

• Word of Mouth

• 24-Hour Job Line

• Other

• If you chose "Other" as your answer for the above question, please provide details

(Open Ended Question)

• Are you a current regular or hourly employee of the Peralta Community College District and a member of SEIU Local 1021? OR are you an SEIU hourly employee with an assignment end date that occurred within the last nine months?

• Yes

• No