Staff Assistant - Part Time - Center For Student Success, Rowan-Virtua School Of Osteopathic Medicine

Rowan-Virtua School of Osteopathic Medicine

Job Title: Staff Assistant, Part-Time

Department: Center for Student Success

Facility: Rowan-Virtua SOM

Reports to: Associate Director, Center for Student Success

SUMMARY

Under the direction of the Associate Director, assists with support functions of Center for Student Success (CSS), including but not limited to the peer tutoring program and the Starfish platform.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Coordinate work study peer tutoring program, including support for all operations, program communications, program resources, training, hiring, and terminations.

• Serve as an admin for SOM Starfish (RSSN).

• Identify highly qualified students to participate as tutors. Coordinate and track program recruitment and all steps required to on-board a student tutor, including dissemination of hiring materials and completion of the tutor training.

• Coordinate hiring process along with the Offices of Financial Aid, Human Resources and Academic Affairs. Maintain RIMS system to reflect all active tutor program work study students.

• Verify that all eligible tutors have completed the on-line training program. Develop and maintain a directory of active tutors for students to access for tutor matching.

• Review/approve tutor entries for on-line payroll system. Collaborate with the Financial Aid office to ensure proper use of Federal Work Study funding.

• Oversee the implementation of administrative actions and the maintenance of official records for the tutoring program and related activities.

• Assist the Director of the Center for Student Success in maintaining and updating the configurations in Starfish and provide training and support for staff and students.

• Provides administrative and program support to the Director of the Center for Student Success.

• Provides on-site support for events and programs for CSS. Support for these activities may require some travel, as well as occasional evenings.

• Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.

• Understands and adheres to Rowan University's compliance standards as they appear in Rowan University's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.

• Keeps abreast of all federal, state, and Rowan University regulations, laws, and polices as they presently exist and as they change or are modified.

• Performs other duties as assigned.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual performing this job must possess strong computer skills and an in-depth knowledge of MS Office suite applications as well as experience with on-line survey applications (i.e., Google Forms and Qualtrics). Candidates must also possess strong organization and communication skills, and the ability to multi-task. A background in student program development, administrative or operational support for educational programs and/or experience in student services is preferred. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

EDUCATION and/or EXPERIENCE

Bachelor's Degree in Education, Communications, Business or a related discipline, plus two years (2) year of related experience is required. Applicants lacking the degree may substitute appropriate related experience on a year-for-year basis.

Experience with diverse populations. Record of respect and openness towards people whose social and cultural background is different from one's own. Ability to recognize and manage one's behaviors and communication to create an inclusive, equitable, and welcoming environment within the department/organization.

NOTES:

• Only completed, online applications submitted on or before the deadline will be considered.

• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

• All positions are contingent upon budget appropriations

Advertised: May 24 2024 Eastern Daylight Time

Applications close: Jun 7 2024 11:55 PM Eastern Daylight Time