Staff Assistant- Mental Health Law & Policy

Dept Number/Name: 0-5820-002 / Mental Health Law & Policy/C&G

College Division: Acad Affairs-College of Behavioral and Community Sciences

Salary Plan: Staff

Job Code/Title: 2201 / Staff Assistant (Full-time)

Hiring Salary/Salary Range: $35,000 - $42,000

Position Number: 00006329

This position is funded by non-recurring funds and is conditioned upon the continuation of those funds.

ORGANIZATIONAL SUMMARY:

The Department of Mental Health Law and Policy (MHLP) is one of six departments/schools in the College of Behavioral & Community Sciences and Department faculty are integral members of the Louis de la Parte Florida Mental Health Institute. The department promotes academic excellence by providing leadership and opportunities that enhance manpower development and personal growth in a fully engaged learner-centered environment. The mission of the department is to promote the health and quality of life of people with mental and substance use disorders by creating, evaluating, disseminating and translating state-of-the art knowledge to support effective practice across behavioral health and criminal justice systems.

POSITION SUMMARY:

The Staff Assistant position provides general office and administrative support for the department and contracts and grants within the department. Financial support responsibilities include purchase order requisitions, Pcard purchases, setting up vendors, processing invoices and payments for training events, and submitting travel requests and reimbursements. This position also supports the Behavioral Healthcare academic program within the department, faculty searches, and faculty tenure and promotion activities.

RESPONSIBILITIES:

• Initiates Purchase Order Requisitions in Bullmarket system. Processes and verifies P-card charges and purchase requests using appropriate methods.
  
  Troubleshoots any problems concerning purchasing, supplier set-up, and payment. Makes deposits to various USF accounts. Invoices outside individuals and organizations using FAST AR module.

• Makes frequent travel reservations for project-related trips, including flights, accommodations, and transportation. Processes travel reimbursements in Archivum for faculty, staff, consultants, and guests on various training projects and grants within the department

• Provides conference/training workshop support by printing, preparing, and organizing event and training materials, ensuring accuracy and timely readiness. Disseminates certificates for training events.

• Provides clerical support for Behavioral Healthcare major and minor.

• Assists with mail drop off and pick up.

• Supports faculty searches and recruitment, including taking minutes of search committee meetings, scheduling interviews, and arranging travel for candidates.

• Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.

6 years of directly relevant experience may be substituted for master's degree.

PREFERRED:

Experience with USF Bullmarket, FAST, and Archivum business systems. Knowledge of USF purchasing and travel guidelines, requirements, and restrictions. Experience with Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 37295

Posting Date: 06/26/2024

Posting End Date: 07/09/2024

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location

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About USF

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