This is a Staff Assistant III position with the Jean Rainbolt College of Education.
Job duties include:
Assist undergraduate students with admission requirements (e.g. course equivalency, transcripts, required paperwork, etc)
Monitor student progress for faculty information
Maintain student files and manage student data information systems - Laserfiche, Degree Navigator, Slate
Speak with and help recruit new students
Assist with day-to-day responsibility for coordinating and performing specialized clerical functions
Help schedule appointments for faculty and students
Help plan and organize programs and conferences for all JRCOE programs and centers
Maintain daily correspondence-receive and respond to phone calls and emails daily
Receive, read, and distribute incoming mail
Create, Compile, and maintain monthly reports
Maintain filing systems including confidential documents and student files
Maintain college supply lists
Keeping internet sites up to date with college events on the webpage, Facebook, Twitter, & Instagram
Provide admin support for Associate Dean and an Endowed Chair
Maintain a professional, clean, and organized front office/reception area
Help maintain presence of office
Perform other related duties as assigned
High School Diploma or GED; and 12-24 months strong administrative support experience.
Excellent communication skills - both oral and written.
Must be able to work successfully in a team situation with a diverse group of faculty, students, and other staff.
Strong organizational skills.
Basic word processing, computer proficiency, and ability to learn new data information systems.
Must have professional experience using social media accounts.
Advertised Physical Requirements:
Standard administrative office environment and exposure, including frequent keyboarding. Up to 15% of this position requires mobility,
such as being able to move between rooms or between buildings on campus
College advising experience
Experience working in a higher education environment
Some basic bookkeeping and accounting experience a plus
The University Of Oklahoma