Staff Assistant III - Student Life

Job Details

Job Title: Staff Assistant III - Student Life

Reports to: Administrative Assistant to the Vice President of Student Life

(supports Student Life team; workload managed by AA)

FLSA Classification: Non-exempt

Job Purpose:

Provide clerical support for the Student Life team, including Spiritual Life/Chapel, Community Life, Conference Services, and the Office of the Vice President. An important part of the position is supporting the ministry and mission of the University and advancing the academic excellence and spiritual vitality of our University and students. Each employee plays an important role in the development of the Christian faith in our students.

Essential Functions:

• Perform general office duties: data entry, answer the phone and welcome guests, create a space of hospitality for visitors, make copies, and run errands as needed.

• Serve as the initial point of contact for students, parents and other departments who have general Student Life questions.

• Assist students by resourcing them with information about campus services and professionals.

• Provide support for major Student Life events such as Eagle Days, Welcome Weekend, Family Weekend, and Commencement.

• Manage students' class identity data and generate class email distribution lists.

• Submit and follow up on changes to Student Life website.

• Update and distribute Student Life directory information.

• Participate in Student Life divisional meetings and trainings.

• Make arrangements for Student Life team meetings (order food, set up, clean up, etc.).

• Manage registration holds in CVue for students who have not completed Title IX training.

• Assist with mailings, emails and communication to students regarding housing, roommate selection, residence hall information, etc.

• Assist with occupancy management, data reconciliation, and data entry for housing assignments.

• Assign seats for Chapel and communicate seat assignments and changes throughout the semester.

• Be familiar with iAttended to answer student questions and problem solve if possible.

• Assist with hosting speakers and guests as requested for Chapel and other events.

• Prepare check requests for honoraria and invoices related to Student Life programming.

• Prepare monthly Visa reports and other financial documents.

• Make space reservations in Mazevo and submit ITS sound requests as needed for events.

• Submit monthly copier usage report.

• Order and organize office supplies.

• Keep common areas in Student Life space tidy and organized.

• Other duties as assigned.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to talk or hear. The

employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work:

This is a full-time, 12-month, on-site position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. Although rare, potential exists to work some evenings and weekends.

Travel:

No travel is expected for this position.

Qualifications:

• Bachelor's degree preferred.

• High school education or equivalent with courses in business practices; preferable training as an administrative professional or the equivalent college experience.

• Prefer 2 to 3 years office experience.

• Proficient computer skills, including Microsoft Word, Excel, and Outlook.

• Strong organizational skills.

• Attention to detail.

• Effective communication skills.

• Outstanding customer service.

• Ability to work in a multi-tasking environment with minimal supervision.

• A committed and dynamic Christian faith is vital along with the ability to support the University's theological position, lifestyle standards and mission.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Institutional Commitment:

Asbury University is an independent, Christian, liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage applications from women and from candidates from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University's theological position, lifestyle standards, and mission. Candidates must agree, support and adhere to University policies and procedures - including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices.

Application Process:

Interested parties may forward their completed Asbury University Application, signed Application Insert and required essay (located at the bottom of the application insert), and resume to the Human Resources Office via email at human.resources@asbury.edu or by mail at:

Human Resources

Asbury University

1 Macklem Drive

Wilmore, KY 40390

CLICK HERE TO APPLY

Department: Administrative Support

Job Type: Staff

Status: Exempt

Deadline: Until Filled