Staff Assistant, Iii, Cancer Center

About Us

The Cellular Immunotherapy Laboratory run by Dr. Marcela Maus at the Massachusetts General Hospital (MGH) Cancer Center and Harvard Medical School is looking for an Executive Assistant.

The laboratory focuses primarily on translational research projects in immunotherapy, where the major goal is to design and evaluate next-generation genetically modified human T cells as therapeutic agents in cancer and other diseases. Our pre-clinical research focus is on human T cell biology and discovery and design of novel synthetic antigen receptors; we also discover and rationally test modifications that could enable T cells to overcome barriers to the eradication of tumors. In our immune monitoring group, we investigate mechanisms of toxicity, efficacy, and resistance in samples obtained from patients receiving immunotherapies.

Relationships

Directly supports the Director of the Cellular Immunotherapy Program, Marcela Maus, and her research lab, and interacts with internal and external sources at the executive level requiring skill, tact, and/or influence. May support leadership team associated with Cellular Immunotherapy Director. Works closely with other administrative functions and roles.

Essential Functions

• Supports executives and team members in the areas of calendar management, travel & expenses and other business-related matters

• Collaborates closely with other administrators, business leaders and colleagues

• Coordinates and executes output and actions from the leadership team meetings

• Perform a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g., off sites, team building, group meetings, including large scale events), running reports, vendor management etc.

• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department

• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature

• Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment

• Ensures company procedures are followed and directs questions accordingly

• Handles correspondence and requests for information and may make decisions on behalf of the executive

• Independently researches and develops reports and budgets for events and activities; draws conclusions and makes recommendations to executive and/or administrative group

• May provide support for budgets in collaboration with Finance partner and executive assistants

• Performs duties that are both task and project oriented requiring interpretation and judgment

• Performs other clerical/administrative and support duties as needed

• Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication

Requirements:

• Bachelor's degree or equivalent with 6 years of related experience

• Strong organizational skills and attention to detail along with excellent follow through

• Comfortable working independently as well as in collaboration with the Administrative team and other administrative support across MGH and its partner organizations

• Ability to demonstrate discretion in handling confidential information and dealing with high-level executives

• Ability to be flexible and prioritize work by considering its risk, importance, urgency, and potential implications

• Ability to be to work in a fast paced, fluid and dynamic environment

• Strong communication skills, both verbal and written; strong interpersonal skills, including the demonstrated ability to influence others and to build strong working relationships with individuals at different levels inside and outside the organization

• Demonstrated good judgment is key, including the ability to build trust, with high integrity and discretion with confidential information

• Strong customer service skills and excellent problem-solving skills

• Has ability to effectively gain cooperation of others without having formal authority

• Experience in a research setting preferred

• Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Google Suite (Google Calendar and Google Drive) and must be comfortable learning new software and technology