Harvard University Boston , MA 02298
Posted 4 weeks ago
Basic Qualifications
Additional Information
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Position Description
The Administrative Assistant will conduct the following administrative and organizational duties and responsibilities within an agreed timeframe with the PI and research team for sponsored programs within HSIL:
Duties and responsibilities include but are not limited to:
Reserve meeting rooms and provide scheduling support as needed
Maintains HSIL Outlook calendar
Develop meeting minutes as needed
Arrange for HSPH guest passes as needed
Update lab website
Maintain Social Media Strategy; develop social media content; track social media performance using agreed metrics
Develop a new HSIL report template
Provide design assistance and proofread HSIL PowerPoint presentations
Provide design assistance and proofread HSIL Reports
Provide logistics support for all HSIL events (conferences, seminars, launches) guided by the development and monitoring of a logistical plan
Maintain and organize the HSIL knowledge hub, Dropbox
Develop a welcome package to be shared with new HSIL members
Develop and implement new administrative systems as needed
Maintain the Master HSIL project management spreadsheet
Provide for smooth day-to-day flow of communications within HSIL
Coordination Duties: These tasks relate to facilitating collaboration, and ensuring effective communication among team members, departments, or external entities.
Share all meeting invitations with Zoom/Microsoft Teams links
Engage appropriate lab meetings to develop and share meeting agendas with outcomes for every meeting organized
Serve as the principal source of information on established HSIL policies and practices to new HSIL members, staff, and students
Screen and organize all applicants to HSIL in accordance with the ARO policy
Onboard all new HSIL members in accordance with the HSIL ARO policy
Liaise with relevant staff in GHP to ensure coordination of HSIL research and teaching activities
Engage Associate Director to draft Scope of Work documents for key personnel and engage HR for their efficient onboarding
Coordinate the development of the HSIL Annual Report 2024
The Administrative Assistant will also perform other duties as assigned.
PLEASE NOTE: This position has a term appointment of 1 year from date of hire, with the possibility of extension. Finalists will be required to submit a writing sample.
Job Summary
The Department of Global Health and Population - Health Systems Group at the Harvard T.H. Chan School of Public Health is recruiting a new Administrative Assistant. The Administrative Assistant will work under the guidance of Professor Rifat Atun, the Principal Investigator (PI), to engage in a series of administrative and organizational activities within the Health Systems Innovation Lab (HSIL) to support HSIL Research, Innovation, Teaching and Translational Activities.
Harvard University