Staff Assistant II, Cancer Center

General Summary

The Staff Assistant II will provide administrative support to 4 faculty members within the Krantz Family Center for Cancer Research (KFCCR). This position will work with a high degree of independence and will interact with all levels of department personnel.

Principal Duties and Responsibilities

Provides administrative support for Drs. Liron Bar-Peled, Doga Gulhan, Michael Lawrence, and Esther Rheinbay and their labs.

• Maintains calendars and schedules appointments for Drs. Liron Bar-Peled, Doga Gulhan, Michael Lawrence, and Esther Rheinbay.

• Makes travel arrangements: Plans and books travel, including flights, accommodations, and itineraries for Drs. Liron Bar-Peled, Doga Gulhan, Michael Lawrence, and Esther Rheinbay.

• Provides support for lab related events & meetings

• Schedules and supports journal clubs, lab meetings, lab social events

• Room/restaurant reservations

• Room, conference call and videoconferencing set-up

• Catering orders, room setup/breakdown

• Greeting & escorting guests upstairs

• Email distribution & posting

• Provides financial support:

• Processes general invoices

• Monthly expense/Pcard reconciliation and reimbursements for PIs

• Reimbursements for postdocs (train them to do it themselves)

• Graduate student salaries (Check Requests)

• Provides general office support:

• Scanning documents

• Keygiving Access

• Printing documents

• Compiling/converting documents into PDF

• Guest registration

• Computer, software orders

• Office supply orders

• Place work orders for Buildings & Grounds - building maintenance

• Fed-ex

• Coordinate IT support: computers/laptops/cell phones

• Assists with job candidate visits, travel arrangements, hotel accommodations, and reimbursements.

• Updates and formats HMS CVs for Drs. Liron Bar-Peled, Doga Gulhan, Michael Lawrence, and Esther Rheinbay.

• Compliance with MGB rules and regulations such as maintenance of ERIS accounts

• Insight support

Skills and Competencies Required

• Must have outstanding interpersonal and communications skills

• Proficiency in Microsoft Office applications

• Excellent organizational skills

• Is a team-player and a self-starter

• Attention to detail and the ability to multi-task

• Strong customer service orientation and the ability to interact with diverse groups

• A proven track record of exercising good judgment and handling constantly changing priorities in a positive, professional environment

Education and Experience Required

• Bachelor's degree preferred

• High School diploma or GED required

• Minimum of 3 years' experience in office support