Staff Assistant

Summary

The position is located in Washington D.C. with the Office of Construction and Facilities Management (CFM), Executive Director (Front Office), Washington, D.C.

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Overview

• Accepting applications

• Open & closing dates

05/03/2024 to 05/07/2024

• Salary

$139,395 - $181,216 per year

• Pay scale & grade

GS 14

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Location

2 vacancies in the following location:

• District of Columbia, DC

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Occasional travel

• You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent -

• Work schedule

Full-time -

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0301 Miscellaneous Administration And Program

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

High Risk (HR)

• Trust determination process

Credentialing

Suitability/Fitness

• Announcement number

RP-24-SMF-12406515-NBU-STA

• Control number

789677500

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Individuals with disabilities

• Internal to an agency

Current federal employees of this agency.

• Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses

• Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

• Veterans

Clarification from the agency

CTAP, ICTAP, RPL, Federal Employees-Competitive Service, Individuals with Disabilities, Special Authorities, Military Spouses, Veterans (ALL current/former permanent federal employees, eligible veterans and individuals that fall under a special hiring authority or excepted service employees covered by an interchange agreement).

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Duties

The incumbent serve as a senior Staff Assistant to the Executive Director and participates in the implementation of long-and short-range plans, goals and objectives of CFM. The Staff Assistant acts in a staff capacity and functions in a role that facilitates linkages between the administrative requirements of CFM and the Department, keeping the Executive Director and Deputy Executive Director apprised of issues in those areas that need to be addresses and presenting recommendations to resolve them. The major duties and responsibilities include but are not limited to:

• Performing administrative work, which includes coordination of the office's schedule or day-to-day plans and deadlines, including meeting to formulate office priorities, making certain presentations and other communication material to VA senior officials and Congressional committees.

• Working with program and staff officials to assure complete, factually correct responses which are in compliance with policy or the specific desires of the responsible offices.

• Developing and reviewing policies, issues, or program requirements.

• Researching and/or analyzing problems, issues, or program requirements.

• Establishing and maintaining relationships with key officials, agency stakeholders, and/or community groups to communicate and disseminate program information resulting in an understanding of the agency's mission and activities.

• Coordinating, consolidating, and directing final preparation of recurring reports, such as monthly Congressional project fact sheets and Congressional notification letters, based on knowledge of the programs under the Executive Director.

• Acting as the primary liaison with critical persons and groups both internal and external to the organization, exercising full commitment authority.

• Coordinating special projects for major office or program issues of broad impact.

• Undertaking or participating in special projects, ongoing analyses, investigations, and initiatives having high priority for high-level management.

• Planning and/or supporting committees, boards, symposia, or conferences.

• Developing broad group charters where applicable.

Work Schedule: Monday thru Friday, 8:00am to 4:30pm

Compressed/Flexible: May be available

Telework: May be Available

Remote/Virtual: This is NOT a virtual/remote position.

Position Description/PD#:

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/07/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement [e.g., within grade and promotion SF50s].

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Managing and coordinating senior-level executive schedules, use of qualitative and quantitative methods for the assessment and improvement of program effectiveness or the improvement of complex management processes and systems; performing a variety of administrative and technical duties; developing reports, developing, and reviewing policies, directives, program initiatives, and VA regulations; coordinating and executing logistics for all large-scale special projects.

You will be rated on the following Competencies for this position:

• Administration and Management

• Communications

• Interpersonal Skills

• Organizational Awareness

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.