Staff Assistant

Summary

The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6). The position serves as an assistant to the Chief of Medical Service and the Administrative Officer.

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Overview

• Accepting applications

• Open & closing dates

06/25/2024 to 07/02/2024

• Salary

$51,161 - $81,352 per year

• Pay scale & grade

GS 7 - 9

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Location

1 vacancy in the following location:

• Richmond, VA

• Remote job

No

• Telework eligible

No

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

9

• Job family (Series)

0301 Miscellaneous Administration And Program

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBTA-12455951-24-KEJ

• Control number

797058300

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This job is open to

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Federal employees

• Excepted service

Current excepted service federal employees.

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

This announcement is open to VISN 6 employees only.

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Duties

Duties include but are not limited to the following:

Staffing Administrative Duties

• Responsible for coordinating routine review of position descriptions within Medical Service and advising supervisors of review and update requirements.

• The incumbent serves as an advisor to supervisors within the service on personnel and administrative matters using knowledge of federal and agency policy, laws, and regulations.

• Incumbent monitors and assist in the gathering of information for Professional Standards Board and Credentialing and Privileging. This includes obtaining information for licensing, social security number, birthplace, education and experience, as well as obtaining signatures of Chief of Staff or Service Chief for hospital privileges.

• The incumbent plans all visits by physicians being considered for positions in the Medical Service, to include logistical matters (accommodations, travel and transportation, financial reimbursement, etc), and together with the Section Chief, drafts interview schedules and then coordinate a final schedule by personally contacting all persons on the agenda and arranging their participation in the interview process.

Budget Duties

• The incumbent is required to perform analysis of data and information pertaining to special projects requested by the service chief or administrative officer.

• Incumbent serves as Medical Service's Technical Representative on contracts within the Service. The COTR represents the requiring activity and manages the performance of the contractor from a technical perspective, due to the medical scope, requirements, and type of contracts within the service (such as organ transplants).

• Works closely with the Inventory Technicians by reviewing and approving requests for supplies and equipment purchased from the Control Points in Medical Service.

• Incumbent serves as the special project team leader. Special project reports may require both written and computer generated formats. Special projects may involve data collection and analysis, coordination of space, equipment, and personnel.

• Maintains quarterly reports which track current Medical Service staff salaries and their cost to the service.

• Approves all purchase card reconciliations; monitor the purchases to ensure they are within purchase card guidelines and policy. Incumbent is responsible for monthly purchase card audits and reports.

Work schedule: Monday

• Friday, 8:00 AM - 4:30 PM

Position Occupational Title/Number: Staff Assistant, GS-0301-7, PD# 3026, GS-0301-9 PD# 2627

Fair Labor Standards Act (FLSA) Status: Exempt

Supervisory Position: No

Bargaining Unit Position: Yes

Recruitment/Relocation Incentives: Not authorized

Relocation Expenses/PCS: Not authorized

Financial Disclosure: Not Required

Compressed/Flexible: Not authorized

Telework: Not Authorized

Virtual: This is not a virtual position.

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job.

• Selective Service Registration is required for males born after 12/31/1959.

• Must be proficient in written and spoken English.

• You may be required to serve a probationary period.

• Subject to background/security investigation.

• Selected applicants will be required to complete an online onboarding process.

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/02/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Specialized Experience Requirements at the GS-7 level: One year of specialized experience equivalent to the GS-5 level in Federal Service.

• At least one full year of related specialized experience for this position, equivalent to the GS-05 level in Federal Service or one (1) full year of graduate level education or superior academic achievement

Specialized Experience Requirements at the GS-9 level: One year of specialized experience equivalent to the GS-7 level in Federal Service.

• At least one full year of related specialized experience for this position, equivalent to the GS-07 level in Federal Service or Master's or 2 full years of progressively higher level graduate education to such a degree equivalent graduate degree
• COR (Contract Officer Representative certification preferred)

Physical Requirements: Performance of the incumbent's duties may require extensive walking per day to meet with the VAMC quadrad, Clinic Leads, Administrative Leads, MAS staff, and other clinic personnel. Trips to satellite outpatient clinics are sometimes necessary and will involve transportation via station vehicle or privately owned vehicle. The work performed is of a precise nature requiring long periods of concentration that is often interrupted. Incumbent is often faced with changing priorities and with meeting deadlines.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

The Career Transition Assistance Plan (CTAP) provides eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.