Staff Assistant - 60066400

State Of Florida Jacksonville , FL 32211

Posted 2 months ago

Requisition No: 466485

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60066400

Position Number: 60066400

Salary: $1,040.00

Posting Closing Date: 09/21/2021

NORTHEAST REGION

ECONOMIC SELF-SUFFICIENCY PROGRAM

DESCRIPTION

This is work providing high-level administrative support to ESS Program Administrator, Johneshia Newberry, by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.

This position is located at the Roberts Bldg. Service Center, 5920 Arlington Expressway, Jacksonville. starting salary for this position is $1,040.00 bi-weekly and it is not negotiable. Some positions in this occupation may be responsible for coordinating work and supervising employees.

MINIMUM REQUIREMENTS:

  • Two years of secretarial or clerical work experience.

  • College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

  • Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

  • A high school diploma or its equivalent can substitute for one year of the required work experience.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of office procedures and practices;

  • Knowledge of the methods of data collection;

  • Knowledge of basic arithmetic;

  • Ability to understand and apply applicable rules, regulations, policies and procedures;

  • Ability to plan, organize and coordinate work assignments;

  • Ability to deal with the public in a tactful and courteous manner;

  • Ability to communicate effectively;

  • Ability to utilize problem-solving techniques;

  • Ability to establish and maintain effective working relationships with others and;

  • Ability to work independently.

EXAMPLES OF JOB CHARACTERISTICS

Performing Administrative Activities

Approving requests, handling paperwork, and performing day-to-day administrative tasks.

Communicating with Other Workers

Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.

Analyzing Data or Information

Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.

Getting Information Needed to do the Job

Observing, receiving, and otherwise obtaining information from all relevant sources.

Processing Information

Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.

Monitoring and Controlling Resources

Monitoring and controlling resources and overseeing the spending of money.

Coordinating Work and Activities of Others

Coordinating members of a work group to accomplish tasks.

Interpreting Meaning of Information to Others

Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.

Making Decisions and Solving Problems

Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.

Establishing and Maintaining Relationships

Developing constructive and cooperative working relationships with others.

ALL APPLICANTS SHOULD COMPLETE THE ON-LINE APPLICATION PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287. IF AN APPLICATION IS FAXED, YOU WILL BE CALLED BY THE PEOPLE FIRST SERVICE CENTER TO RESPOND TO THE QUALIFYING QUESTIONS. RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED TO BE CONSIDERED FOR THIS POSITION. ANSWERS TO THE QUALIFYING QUESTIONS MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND DOES NOT TOLERATE DISCRIMINATION OR VIOLENCE IN THE WORKPLACE. THE STATE OF FLORIDA SUPPORTS A DRUG-FREE WORKPLACE, ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPICION DRUG TESTING IN ACCORDANCE WITH SECTION 112.0455, F.S., DRUG-FREE WORKPLACE ACT. WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. THIS POSITION IS IN THE CAREER SERVICE SYSTEM.

THE ECONOMIC SELF-SUFFICIENCY PROGRAM PARTICIPATES IN THE U.S. GOVERNMENT'S EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE'S ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9).

IF YOU NEED AN ACCOMMODATION BECAUSE OF A DISABILITY, AS DEFINED BY THE AMERICANS WITH DISABILITIES ACT, IN ORDER TO PARTICIPATE IN THE APPLICATION PROCESS, PLEASE NOTIFY THE PEOPLE FIRST SERVICE CENTER AT 877-562-7287 IF YOU NEED ACCOMMODATION DURING THE SELECTION PROCESS, PLEASE NOTIFY THE HIRING AUTHORITY IN ADVANCE TO ALLOW SUFFICIENT TIME TO PROVIDE THE ACCOMMODATION.

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS

EFFECTIVE: 03/17/2003

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Jacksonville

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Staff Assistant - 60066400

State Of Florida