Staff Analyst II (Special Districts)

THIS IS A SPECIAL DISTRICTS DEPARTMENT POSITION ONLY

The San Bernardino County Department of Public Works - Special Districtsis recruiting for a Staff Analyst II for

Special Districtswho is responsible for performing a variety of complex and difficult administrative, operations, research, and analytical functions in support of Special Districts activities. Duties may include:

Grant Management:

• Manage grants from inception to completion, including researching methods necessary for specific grant proposals, preparing grant applications, and ensuring timely follow-up.

• Recommend and monitor procedures for grant implementation, ensuring compliance with relevant regulations and guidelines.

Administrative Support:

• Create PowerPoint presentations and cost sheets in Excel to support departmental needs.

• Write board briefs, items, resolutions, memorandums of understanding (MOUs), and contracts.

• Respond to inquiries and correspondence from residents and stakeholders in a timely and professional manner.

• Assist with the development and implementation of various policies, procedures, and forms to streamline operations.

Event Coordination:

• Assist with organizing and coordinating special events at locations such as the Big Bear Zoo, various Rec and Park Districts, and the North Etiwanda Preserve.

• Collaborate with internal and external stakeholders to ensure successful event execution.

Research and Analysis:

• Conduct research to support decision-making processes, including analyzing legislation and its potential impact on departmental operations.

• Prepare reports, records, and other documents to communicate findings and recommendations effectively.

Project Management:

• Manage the North Etiwanda Preserve CSA 120 Management Plan, including writing annual reports, organizing volunteer events, maintaining monuments, and reporting criminal activities.

• Coordinate biological/ecological studies, school field trips, and financial record-keeping for inclusion in annual reports.

• Facilitate meetings with the district advisory committee to report on project status and address related concerns.

Vendor Relations:

• Cultivate and maintain positive relationships with vendors and service providers.

• Coordinate vendor activities and ensure compliance with contractual agreements.

Collaboration and Training:

• Participate in meetings and present relevant data to assist management in making administrative and operational decisions.

• Develop departmental training plans and administer the training budget to meet organizational and county requirements.

CONDITIONS OF EMPLOYMENT

Travel: throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.

Pre-Employment Process:Candidatesselected for this position must pass a background investigation and medical examination including drug screening; candidate selected for law enforcementdepartments, public safety positions, or positions where legally required, must pass a more stringent background check.

Sponsorship: San Bernardino County is unable to consider to candidates who require Visa Sponsorship at this time or in the future. Candidates must be able to present their legal right to work in the United States at the time of employment.

Special Districts Departmentis a separate entity from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan.Click Herefor a summary of benefits. For additional details, refer to the Non-Represented Employee Compensation Plan.

Minimum Requirements

Candidates must meet one of the requirement options.

OPTION 1

EDUCATION: A completed Bachelor's degree from an accredited* college or university, in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.

• AND-

EXPERIENCE: Two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.

OPTION 2

EDUCATION: A completed Associate's degree or thirty (30) semester/forty-five (45) quarter from an accredited* college or university, in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.

• AND-

EXPERIENCE: Four (4) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.

• Qualifying degrees must be completed at a college or university accredited by an accrediting association recognized by the United States Department of Education. In addition, degrees completed outside of the U.S. must be accompanied by an evaluation report from a reputable credential evaluation service indicating equivalency to degrees or coursework completed at the college or university accredited by an accrediting association recognized by the United States Department of Education.

Desired Qualifications

Ideal candidateswill have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired.

Essential knowledge and skills include:

• An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance.

• Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents, legally binding agreements/contracts, and compelling grant application proposals.

• Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance.

• The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.

• Proficient with procurement management systems, such as ePro and SAP contract management modules.