Staff Accountant

Job Description Job Description Company Summary: Viva Eve is a total reinvention of the women's health care experience.

We know that so many women are unhappy going to typical clinics with rushed doctors and unhelpful staff. Some offices even send patients to a different location for every test, such as ultrasounds or bloodwork, without thinking about what's easiest for patients. We wanted to change that.

At Viva Eve, we do things differently. From OB/GYN to fertility and fibroids, we are your women's health experts. Our purpose is to empower women to take control of their own health.

Our core difference is in-depth, personalized care coupled with a warm, welcoming experience designed around the patient. With a team of multi-disciplinary specialists, led by a women's health doctor who knows the patient, patients no longer have to go to extraordinary lengths to receive answers about their health. At our core, our offices and top-rated staff have been designed to make our patients feel comfortable and empowered in all aspects of their health journey.

Job Description: The Staff Accountant plays a crucial role in the financial operations of our multi-specialty medical office.

Reporting directly to the Controller, this position involves the timely and accurate processing of invoices received via email and mail using the bill.com platform.

The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to collaborate effectively with internal teams and external vendors. Salary: $52,000 - $62,400/ year based on experience benefits Job Description: The Staff Accountant plays a crucial role in the financial operations of our multi-specialty medical office.

Reporting directly to the Controller, this position involves the timely and accurate processing of invoices received via email and mail using the bill.com platform.

The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to collaborate effectively with internal teams and external vendors. Key Responsibilities Invoice Processing:

Receive and review invoices from vendors via email and mail. Enter invoice details accurately into the bill.com system. Ensure compliance with company policies and procedures during the processing of invoices.

Approval Workflow: Collaborate with department heads and managers to obtain necessary approvals for invoices. Monitor and manage the approval workflow within bill.com.

Payment Processing: Coordinate with the Controller to schedule and execute timely payments. Reconcile payments and address discrepancies to maintain accurate financial records.

Vendor Relations: Communicate with vendors regarding invoice inquiries and discrepancies. Foster positive relationships with vendors to facilitate efficient payment processes.

Expense Reporting: Assist in the processing of employee expense reports and credit card spend Ensure compliance with company policies and validate receipts and supporting documentation. Recordkeeping: Maintain organized and up-to-date records of all accounts payable transactions.

Prepare reports and summaries for management as needed. Reconciliation: com clearing accounts reconciliation Expense accounts reconciliation Credit card accounts reconciliation Tax Reporting: Gather vendor information for year-end 1099 reporting Minimum Qualifications (Knowledge, Skills, and Abilities) Experience in accounts payable or a related finance role, healthcare preferred Familiarity with bill.com or similar accounts payable automation tools.

Proficient in Microsoft Office Suite, especially Excel. Strong organizational and time-management skills. Detail-oriented with a commitment to accuracy.

Excellent communication and interpersonal skills Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear.

The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. Core Competencies Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.

Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Learning Strategies- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

Mathematics- Using mathematics to solve problems. Monitoring- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. Reading Comprehension- Understanding written sentences and paragraphs in work related documents.

Speaking- Talking to others to convey information effectively. Writing- Communicating effectively in writing as appropriate for the needs of the audience. Benefits: Competitive Compensation PTO Paid Time Off 401(k) with Match Medical, Dental and Vision Insurance Employee Assistance Programs