Staff Accountant

About the Job

Position Overview

The Staff Accountant will provide financial management, oversight, analysis, and guidance to the Community University Health Care Center (CUHCC). Located in south Minneapolis, CUHCC is the first and oldest community health center, providing medical care, dental care, mental health care and social services to people of all ages and income levels.

Job duties include: review and approval of expenses, assigning payroll allocations, advising clinical and administrative staff on policy and processes, creating reports, reconciling and forecasting financials, resolving discrepancies, and post-award grant and foundation accounting. A self-starter with in-depth knowledge of accounting principles and the ability to interpret contracts and University policies will thrive in this role.

This position is a primarily remote position, with the occasional need to work in-person. This may change in the future based on business needs.

Job Responsibilities

ACCOUNTING ACTIVITIES - 55%

• Maintain CUHCC's chart of accounts in accordance with University and College policy, clearly communicating chartfield strings to relevant staff and regularly reviewing transactions to resolve discrepancies and process corrections.

• Approve financial transactions in PeopleSoft, ensuring accuracy and adherence to University policies and procedures.

• Request invoices to ensure accurate, timely billings to customers for non-sponsored receivables.

• Convert modified accrual-based accounting from PeopleSoft to accrual-based accounting for month-end financial reporting, maintaining documentation to be used by the organization for reporting and compliance needs.

• Review all revenue accounts on a monthly basis to make sure revenue is recognized accurately based on revenue recognition principles and deferred revenue (unearned) is well documented and tracked for future revenue recognition.

• Monthly reconciliation of OCHIN Epic and PeopleSoft financial systems, identifying any discrepancies, making corrections and improving workflows as needed.

• Collaborate with Accounts Receivable to make the necessary journal entries and reconciliations for Bad Debt, the Allowance for Uncollectible Accounts and Write Offs, ensuring that OCHIN

• Epic aligns with the General Ledger in EFS.

• Run fiscal year end close accounting processes, reconciling revenue and expense accounts for accuracy, and testing for discrepancies between source system (PeopleSoft) and finalized financial reports.

• Work with financial analyst on annual budget preparation, inputting the detailed and position budgets into EFS and closing out chartfield strings as needed.

• Special projects as assigned.

FUND ACCOUNTING - 25%

• Maintain monthly tracking of all grant awards that would demonstrate the grant amount awarded, expenses and encumbrances to date, remaining balances related to the awarded amount within the grant period, and the amount of revenue to be recognized in the accounting period, fiscal year to date, and award to date.

• Serve as the point person / liaison to SPA, SFR and PIs/CUHCC grant project managers for accounting during post-award, developing PS-friendly budgets, rebudgets, processing retro distributions and payroll distribution changes in EFS, preparing manual statements and approving effort in ECRT.

• Work closely with finance and development to ensure that all grant awards and gifts are accurately stated for financial presentation and recognition, and monitor expenditures for donor, sponsor and University compliance.

• Maintain foundation chart of accounts, requesting foundation billings, closing foundation funds in DMS and creating new CFS for new foundation funds as needed.

OTHER REPORTING - 20%

• Prepare comprehensive, customized, routine, and ad hoc reporting and forecasting from a variety of sources for University, college, and unit leadership, PIs and Grant Managers, as needed.

• Collaborate with partners to interpret data and to make recommendations and observations.

• Analyze financial data for anomalies, identify gaps in revenue and/or expenses, investigate and recommend solutions. Develop and present projections, forecasting and trending to inform and advise key partners.

• Support 340B oversight team with reconciliations and reporting related to drug costs and associated revenue.

• Support the financial reporting for the completion of the Uniform Data System annual report (calendar year) based on accrual based accounting.

• Prepare revenue/expense schedules to support Medicare Cost Report completion (fiscal year) based on accrual based accounting and provide ongoing support for Medicare Cost Report completion.

• Other reporting as needed.

Qualifications

All required qualifications must be documented on application materials

Required Qualifications

• BA/BS plus at least 4 years of work experience in an accounting/finance setting or a combination of related education and work experience totaling eight (8) years.

• Proficiency/experience with Microsoft Excel (formulas, pivot tables, vlookup, etc.).

• At least two years of work experience delivering high level financial customer service including proactive communication and ability to troubleshoot and resolve issues.

Preferred Qualifications

• Certified approver or equivalent experience working with grants.

• High level of attention to detail and capability to handle several tasks with overlapping deadlines; can re-prioritize tasks as needed.

• Experience to include reconciliations, fund accounting, and web-based enterprise financial and payroll systems.

• Advanced computer skills including spreadsheet development and maintenance using Microsoft Excel and web database reporting.

• Self-starter, able to work independently in a dynamic team environment that requires flexibility and excellent problem solving skills.

About the Department

CUHCC serves nearly 11,000 patients a year through over 55,000 visits annually. The patient population comes from over 12 different racial and ethnic groups that span five continents. CUHCC's mission is to seek health equity in our community by advancing the well-being of diverse people. Candidates must be able to adapt behaviors to others' styles; interact with people who have different values, cultures, or backgrounds; be of service to difficult people; optimize the benefits of having a diverse workforce.

Teamwork is an essential skill to promote synergy within the organization. Candidates must be able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.

Candidates must have excellent communication skills and be able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or clients; listen well.

Staff is expected to demonstrate a high level of service delivery; do what is necessary to ensure customer satisfaction; deal with service failures and prioritize customer needs.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off

• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program

• Low-cost medical, dental, and pharmacy plans

• Healthcare and dependent care flexible spending accounts

• University HSA contributions

• Disability and employer-paid life insurance

• Employee wellbeing program

• Excellent retirement plans with employer contribution

• Public Service Loan Forgiveness (PSLF) opportunity

• Financial counseling services

• Employee Assistance Program with eight sessions of counseling at no cost

• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).