Staff Accountant

Randstad Oakland , CA 94601

Posted 2 months ago

Staff Accountant

job details:

  • location:Oakland, CA

  • salary:$26 - $30 per hour

  • date posted:Tuesday, October 16, 2018

  • experience:4 Years

  • job type:Contract

  • industry:Other Services (except Public Administration)

  • reference:443703

  • questions:.

job description

Staff Accountant

job summary:

Our client is a non-profit organization headquartered in Oakland empowers homeless individuals and families in Alameda County to regain a life of self-reliance. They provide dignified emergency and transitional housing and compassionate, comprehensive support services that prepare homeless people to successfully transition to well being.

We are seeking a Staff Accountant who has had 3+ years of experience in the non-profit sector and about 5 years of accounting experience who has great experience with Cost Allocation, Benefits, Credit Card Reconciliations, Excel(VLookups, Pivot Tables) and Scanning/filing entries into QuickBooks.

TITLE: Staff Accountant

DEPARTMENT: Administration

REPORTS TO: Accounting Lead

FLSA Status: Exempt/Fulltime

Budgetary Line Responsibility:

Analyzes contract expenditures, makes annual budget recommendations

Summary

The Staff Accountant provides accounting support to the Accounting Lead. The activities associated with this position include but are not limited to producing contract billings and administrative support to human resources.

Essential Duties and Responsibilities


Fiscal

  • Prepares all contract billings monthly by program

  • Prepares non-financial material for annual company audit as directed by Accounting Lead

  • Collates back-up documentation for monthly invoices ( monthly contract billings)

  • Processes and pays employee expense reports

  • Processes charges and pays company credit cards

  • Processes mileage reimbursements

  • Responsible for accounts payable

  • Responsible for accounts receivable

  • Responsible for employee benefit plans, including calculations

  • Helps to prepare for the annual audit

  • Assists in addressing any accounting issues raised by auditors

  • Meets with auditor(s), as needed

  • Reviews invoices for major contracts/grants and tracks individual/contract collections (accounts receivables)

  • Complies with State and Federal Government requirements as it relates to grants and payroll services

  • Liaise with vendors, such as utility providers, and follow-up on late accounts

  • Ensures that receivables are collected promptly

  • Conducts periodic reconciliation of general ledger accounts to ensure accuracy

  • Maintains and reconcile credit card and petty cash accounts

  • Processes payroll in a timely manner and follow-up to resolve errors/discrepancies

  • Monitors fixed assets

  • Assists in calculating and issuing financial analysis of the financial statement

  • Performs month end close

  • Codes invoices and receipts to appropriate classes, accounts, and programs

  • Prepares various account summaries and reports. Compiles, maintains, and produces statistics and reports of such records as vacation time, sick leave, and banked holidays

  • Assists with tax related issues such as 1099, W-2, wage garnishments, etc...

  • Maintains accounting filing systems (e.g. for employee benefits, insurance, contracts, vendor requisitions, payroll etc.)

  • Performs other related duties as required

QUALIFICATIONS


Education and Experience

Position requires a B.A. with an excellent skills base, with at least 5 years of experience in Accounting support services of which 3 years must be in a nonprofit organization.

Language Skills


Excellent communication and writing skills

Reasoning Ability

  • Ability to work independently and

  • Ability to organize their desk in an efficient manner with regard to workflow

  • Ability to prioritize and multitask

  • Ability to learn new tasks quickly

Administrative

  • Excellent organizational skills

  • Ability to perform multiple tasks in a fast-paced environment

  • Ability to successfully manage several ongoing projects simultaneously.

  • Ability to complete projects on a timely basis

Computer Skills

Proficiency in Microsoft Word, Excel, and computer calendar programs (Microsoft Outlook). Successful candidate must be knowledgeable of and familiar working with QuickBooks.

PHYSICAL REQUIREMENTS: Must be in good physical condition, able to lift 30-50lb weights for file storage, receiving orders, etc. Good stamina required to perform in a fast paced environment.

WORK ENVIRONMENT: The Staff Accountant shares an office with the organization's Accounting Lead and Subsidy Coordinator/Staff Accountant. Office environment is busy, and has high energy and high volume of incoming calls.

location: Oakland, California

job type: Contract

salary: $26 - 30 per hour

work hours: 9 to 5

education: Bachelor's degree

experience: 4 Years

responsibilities:

Essential Duties and Responsibilities


Fiscal

  • Prepares all contract billings monthly by program

  • Prepares non-financial material for annual company audit as directed by Accounting Lead

  • Collates back-up documentation for monthly invoices ( monthly contract billings)

  • Processes and pays employee expense reports

  • Processes charges and pays company credit cards

  • Processes mileage reimbursements

  • Responsible for accounts payable

  • Responsible for accounts receivable

  • Responsible for employee benefit plans, including calculations

  • Helps to prepare for the annual audit

  • Assists in addressing any accounting issues raised by auditors

  • Meets with auditor(s), as needed

  • Reviews invoices for major contracts/grants and tracks individual/contract collections (accounts receivables)

  • Complies with State and Federal Government requirements as it relates to grants and payroll services

  • Liaise with vendors, such as utility providers, and follow-up on late accounts

  • Ensures that receivables are collected promptly

  • Conducts periodic reconciliation of general ledger accounts to ensure accuracy

  • Maintains and reconcile credit card and petty cash accounts

  • Processes payroll in a timely manner and follow-up to resolve errors/discrepancies

  • Monitors fixed assets

  • Assists in calculating and issuing financial analysis of the financial statement

  • Performs month end close

  • Codes invoices and receipts to appropriate classes, accounts, and programs

  • Prepares various account summaries and reports. Compiles, maintains, and produces statistics and reports of such records as vacation time, sick leave, and banked holidays

  • Assists with tax related issues such as 1099, W-2, wage garnishments, etc...

  • Maintains accounting filing systems (e.g. for employee benefits, insurance, contracts, vendor requisitions, payroll etc.)

  • Performs other related duties as required

qualifications:

QUALIFICATIONS


Education and Experience

Position requires a B.A. with an excellent skills base, with at least 5 years of experience in Accounting support services of which 3 years must be in a nonprofit organization.

Language Skills


Excellent communication and writing skills

Reasoning Ability

  • Ability to work independently and

  • Ability to organize their desk in an efficient manner with regard to workflow

  • Ability to prioritize and multitask

  • Ability to learn new tasks quickly

Administrative

  • Excellent organizational skills

  • Ability to perform multiple tasks in a fast-paced environment

  • Ability to successfully manage several ongoing projects simultaneously.

  • Ability to complete projects on a timely basis

Computer Skills

Proficiency in Microsoft Word, Excel, and computer calendar programs (Microsoft Outlook). Successful candidate must be knowledgeable of and familiar working with QuickBooks.

PHYSICAL REQUIREMENTS: Must be in good physical condition, able to lift 30-50lb weights for file storage, receiving orders, etc. Good stamina required to perform in a fast paced environment.

skills: Account Reconciliation, Accounts Payable, Accounts Receivable

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


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Staff Accountant

Randstad