Staff Accountant I-Accounts Receivable

About Whitman-Walker Health

Whitman-Walker envisions a society where all persons are seen for who they are, treated with dignity and respect, and afforded equal opportunity to health and wellbeing. Through care, advocacy, research, and education, we empower all persons to live healthily, love openly, and achieve equality and inclusion. For over 40 years, we have been meeting the needs of our communities with the endless dedication of our diverse teams.

Job Summary

Under the direction of the Senior Accountant, a full-time Staff Accountant I - Accounts Receivable - will perform several duties including responsibility for processing cash/check receipts, monthly AR reconciliations, and document management. In addition, this position will be the primary backup for accounts payable functions.

Core WWH Primary Essential Duties:

• Performs and behaves in accordance with Whitman-Walker's mission, cultural norms, and core values of dignity, respect, affirmation, and humility.

• Maintains a respectful, non-judgmental, and compassionate manner with patients/clients/staff.

• Demonstrates excellent customer service by identifying and exceeding customer requirements.

• Adheres to Whitman-Walker policies and procedures, with special attention given to HIPAA requirements.

• Maintains data integrity through conscientious use of relevant tools and employing a system of checks and balances.

• Demonstrates organizational skills necessary to multi-task, meet deadlines, and re-prioritize as needed.

• Participates in organizational quality and performance improvement activities.

Role Specific Primary Essential Duties:

• Cash receipts

o Process deposits via the remote check deposit system and distribute information to relevant managers

o Manage safe deposits and record all safe transactions, reconciling cash to the payments list

o Prepare cash bank deposit when needed

• Maintain daily cash spreadsheets and enter all cash receipts transactions into Blackbaud FE

• Prepare and distribute daily cash deposit reports to managers and Senior Leaders

• Upload 3rd party ACH insurance claim payments report daily to SharePoint

• Work closely with the Grants team to determine how cash should be applied for grants

• Research unapplied AR and reconcile on a monthly basis

• Provide monthly 3rd party receipts reports to relevant managers

• Assist fundraising staff in the reconciliation of all Raiser Edge cash receipts transactions to bank deposit details

• Filing of financial documents, both paper and electronic

• Provide audit documentation for AR when requested

• Assist in other tasks as assigned

• Assist with the daily reports as needed

• Secondary Essential Duties -Serve as the primary backup for accounts payable functions

Budget Responsibilities

None.

Management Responsibilities

None.

Core WWH Knowledge, Skills, and Talents Required:

• Ability to work independently with minimal supervision.

• Ability to manage time and effort to meet strategic objectives.

• Knowledge of principles and processes for providing excellent customer service, both internal and external.

• Knowledge of all applicable WWH policies and procedures.

• Analytical skills necessary for the preparation of accurate, concise, and comprehensive reports.

• Ability to maintain records and information in an accurate, timely, and confidential manner.

• Ability to adapt to changes in the service delivery model, re-prioritizing as necessary.

• Flexibility to work various hours, including afternoon, evening, and weekend hours as necessary.

• Flexibility to work within the organization's various locations as necessary.

• Commitment to health equity.

Role Specific- Knowledge, Skills, and Talents Required:

• Excellent written and oral communication skills.

• Strong people skills

• Strong strategic, critical thinking, and analysis skills.

• Strong organizational skills and demonstrated attention to detail.

Education and Experience Required

• Experience with accounting software programs and/or automated accounting systems required.

• Proficiency in Microsoft Excel required.

• Bachelor's degree in accounting or business, preferred.

• Non-profit experience preferred.

• Experience working with Blackbaud Financial Edge preferred.

Working Conditions:

Working conditions for this position are normal for an office environment. Individual may be required to work evenings and/or weekends and organization events.

Physical Demands:

• Lifting: No more than 20 lbs. and infrequently.

• Movement: Standing and sitting for long periods.

• Visual: Long periods on computer.

• Concentration: Extended periods of engagement with computer systems where concentration is key to accuracy in data entry. Intermittent periods of engagement with a telephone system to respond to inquiries where concentration is key to task performance.

• Communication: Direct and indirect communication. Written and verbal competency.

The above job description is designed to indicate a general sense of the duties and expectations of this position. It is not to be interpreted as a comprehensive inventory of all duties and responsibilities required. As the nature of our business demands change, so too, may the duties and responsibilities of this position. You may be required to perform other duties as requested, directed, or assigned.

Whitman-Walker is an equal employment opportunity employer and does not discriminate against applicants, its employees, or former employees based on race, color, religion, gender, marital status, sexual orientation, national origin, age, disability, veteran status, or gender identity. For accommodation in the application process, please contact Human Resources.