Staff Accountant 1

This position is a non-supervisory, unclassified position, in the Disbursements/Tax and Insurance Section of LSU Office of Accounting Services/Payroll. This position processes federal, state, OASDI, and Medicare taxes along with Non-resident alien taxation.   

30% Federal Tax

Calculate and balance Federal tax payments to be submitted for payment after each payroll run. Analyze and correct discrepancies.

 Prepare W-2C Forms and file on Form 941X returns. Monitor W-2 error report and make corrections as necessary. Correspond with IRS on tax notices. Assist with end of the year W-2 reporting. 

25% FICA Tax

Set up initial FICA elections for all employees. Audit FICA elections for each pay group on a weekly basis and correct elections and contributions as needed.

Audit Medicare for employees hired prior to 1986. Audit non-resident alien FICA and federal tax elections for compliance with IRS regulations. 

15% State Tax

Calculate and balance LA State withholding tax payments to be made twice a month. Prepare Quarterly L-1 Form.

Prepare and remit W-2C Forms as needed. Maintain list of employees working outside of Louisiana and monitor the no tax, no wage tax elections. Prepare manual W-2 Forms for no wage no tax employees as needed. Prepare Form L-1 and Form L-3 for yearly tax reporting. 

15% Non-Resident Alien Tax

Collects and reviews the Alien Tax Information Forms and calculates the IRS required Substantial Presence Test to determine proper tax treatment. Administers tax treaty benefits for eligible nonresident aliens whose country has an applicable tax treaty with the US. Prepares payroll data to be reported on the 1042S forms at calendar year end.

10% Reconciliations

Insurance deduction reconciliations. Reconcile insurance deduction collected from pay checks to payments made.   

5% Other

Other duties as assigned by department management.

Minimum Qualifications:

Bachelor's degree in Accounting or related field, 24 hours of college accounting. 24 hours of Accounting can be substituted for 2 years of directly applicable professional experience.

Financial history/credit check required per FASOP HR-04.