SRC Research Assistant - Administrative

Portland VA Research Foundation Portland , OR 97239

Posted 3 weeks ago

Portland VA Research Foundation

Scientific Resource Center

Job title: SRC Research Assistant

About the Scientific Resource Center:

The Scientific Resource Center (SRC) supports activities of the Agency for Healthcare Research and Quality (AHRQ) Evidence-based Practice Center (EPC) program. The AHRQ EPC program is composed of 12 centers that conduct comprehensive, systematic reviews of medical literature. The SRC functions to support these centers in a variety of ways, including:

  • Assisting in the development and selection of EPC report topics

  • Maintaining the editorial program improving readability of EPC reports

  • Coordinating peer review for EPC reports and other products

  • Coordinating and leading methodology research to ensure scientific rigor and uptake of EPC reports

  • Conducting a limited number of original evidence synthesis projects

  • Developing and coordinating publications to various medical journals

For more information about this program, go to: https://www.ahrq.gov/research/findings/evidence-based-reports/overview/index.html

Position Summary

The SRC Research Assistant (RA) will perform a variety of essential administrative and technical functions supporting SRC activities. The primary function of this position will be to ensure all SRC products adhere to AHRQ formatting and institutional policies and to coordinate journal publications from start to finish. The ideal candidate for this position will be an individual who has strong administrative skills. This individual will need to be extremely detail-oriented, organized, proactive, flexible, and have a sharp eye for following publication parameters. A background in research and familiarity with the academic publication process is preferred.

These functions will support the facilitation of AHRQ report publication, journal manuscript, and conference abstract submissions to both AHRQ as well as outside publishing entities. The position is demanding and the RA must be able to work with frequent interruptions and competing priorities. A high level of independence, critical thinking, and teamwork is required.

REQUIRED: Each applicant must submit a cover letter to be considered for this position. Applicants who do not submit a cover letter will be excluded from consideration.

Supervisor: SRC Project Manager

Key Responsibilities

Coordinate and Facilitate Report and Manuscript Submissions

  • Ensure all SRC products (reports, slide shows, pdfs) are 508 compliant

  • Ensure all SRC products (reports, slide shows, posters, pdfs) adhere to AHRQ guidelines and policies

  • Point person for all AHRQ policy and guideline adherence queries

  • Format and coordinate journal manuscript publication according to each journal's specific instructions for submission

  • Maintain a workflow of which documents are at which stage proactively follow up for next steps

Support Administrative Functions of the Topic Development and Methods teams

  • Schedule and provide meeting minutes for workgroup and topic nominator calls

  • Take detailed and accurate notes during team meetings with SRC Director/leadership

  • Record and track team action items collated from various meetings

  • Coordinate with external speakers for in-person or virtual EPC meetings

  • Plan, coordinate, and conduct bi-annual topic development prioritization meetings

  • Communicate with and coordinate deliverables with peer reviewers and clinical experts

  • Manage report formatting, edits, and revisions

  • Assist team lead in various research activities as needed

  • Coordinate internal and external project meetings, including scheduling meetings based on each participant's availability, scheduling rooms, reserving teleconference lines, drafting meeting agendas and materials, sending meeting notices with needed materials, confirming attendance

Other Support Duties

  • Run readability reports on internal and external documents

  • Create and maintain SRC templates for reports, manuscripts, posters, agendas, minutes, etc.

  • Create PowerPoint presentations

  • Assist with queries, data entry, and other tasks as assigned

Job Requirements:

Required

  • Bachelor's degree in social or health science research or related field

  • One year of administrative experience

  • Impeccable attention to detail

  • Proven ability to prioritize competing priorities, follow through on tasks, and meet deliverables

  • Excellent communication skills, including verbal, written, computer, and interpersonal

  • Self-motivated with demonstrated ability to work independently and as a contributing member of a multidisciplinary team

  • Advanced proficiency in Word, Excel, Access, PowerPoint, and Outlook

  • Aptitude for learning new software tools and technology

  • Excellent customer service skills both on the phone and in person

  • Ability to use tact and diplomacy to maintain effective working relationships

  • Ability to maintain strict confidentiality

  • Ability to anticipate needs and problem solve

  • Patient, dependable, conscientious and efficient

  • High degree of initiative and flexibility

Preferred

  • Master's degree in social or health science research or related field

  • Courses in epidemiology, research methods, statistics, and/or scientific or technical writing

  • 1+ years of editorial experience

  • 1+ years of research experience

  • 2+ years administrative experience

  • Experience using reference management software (e.g., EndNote, RevMan)

Working Conditions

Primarily indoor office environment; requires work hours beyond standard office hours as needed. The position requires that work be conducted on site.

Physical Demands & Equipment Usage

Ability to sit for long periods of time in an office environment or meeting setting; ability to be move about between meetings, across campus, and across Portland to other sites as well as air travel; and ability to lift and carry 20 pounds.

Apply online at http://www.pvarf.org and include a CV and cover letter explaining your interest in the position. Cover letter should include description of recent work history as it relates to the specific responsibilities in the job announcement.

Portland VA Research Foundation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
ScaAdministrative Assistant (JP 9199 Administrative Services Assistant 3)

Salient Crgt

Posted Yesterday

VIEW JOBS 8/19/2019 12:00:00 AM 2019-11-17T00:00 Job Description Are you looking for a new and exciting career opportunity? Join our award-winning organization and work with some of the most talented minds within our Enterprise Technology and Innovation teams. As a Salient CRGT employee, you get to be part of a best performing team supporting our nation's most critical missions. Why Salient CRGT? We're passionate about the inspirational missions of our customers and we entrust our employees and teams to deliver exceptional performance to enable the safety, security, health and well-being of our nation. We provide the tools and resources to help you be successful, and our culture fosters an environment in which idea sharing and collaboration is essential. Are you ready to make a difference? The ideal candidate will be responsible for providing a wide range of administrative and confidential support as well as technical, data entry and tracking support to the Administrator, Deputy Administrator, Chief Operating Officer, Chief Administrative Officer, and Executive Governance organizations respectively, within the organization. Required Qualifications * High school diploma or equivalent is * Associates Degree in Secretarial Science, Administrative Management or related field is preferred. * 6+ years of demonstrated administrative/clerical experience is required. * 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook (Microsoft Office 2010 proficiency required). * Intermediate to advanced skills/experience with SharePoint sufficient to support, manage, edit and maintain a site. Desired Qualifications * Previous experience working in the utility industry * Previous experience working with contracts Salient CRGT is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, veteran status, disability, genetic information, or any other factor prohibited by applicable anti-discrimination laws. Salient Crgt Portland OR

SRC Research Assistant - Administrative

Portland VA Research Foundation