Portland VA Research Foundation
Scientific Resource Center
Job title: SRC Research Assistant
About the Scientific Resource Center:
The Scientific Resource Center (SRC) supports activities of the Agency for Healthcare Research and Quality (AHRQ) Evidence-based Practice Center (EPC) program. The AHRQ EPC program is composed of 12 centers that conduct comprehensive, systematic reviews of medical literature. The SRC functions to support these centers in a variety of ways, including:
Assisting in the development and selection of EPC report topics
Maintaining the editorial program improving readability of EPC reports
Coordinating peer review for EPC reports and other products
Coordinating and leading methodology research to ensure scientific rigor and uptake of EPC reports
Conducting a limited number of original evidence synthesis projects
Developing and coordinating publications to various medical journals
For more information about this program, go to: https://www.ahrq.gov/research/findings/evidence-based-reports/overview/index.html
The SRC Research Assistant (RA) will perform a variety of essential administrative and technical functions supporting SRC activities. The primary function of this position will be to ensure all SRC products adhere to AHRQ formatting and institutional policies and to coordinate journal publications from start to finish. The ideal candidate for this position will be an individual who has strong administrative skills. This individual will need to be extremely detail-oriented, organized, proactive, flexible, and have a sharp eye for following publication parameters. A background in research and familiarity with the academic publication process is preferred.
These functions will support the facilitation of AHRQ report publication, journal manuscript, and conference abstract submissions to both AHRQ as well as outside publishing entities. The position is demanding and the RA must be able to work with frequent interruptions and competing priorities. A high level of independence, critical thinking, and teamwork is required.
REQUIRED: Each applicant must submit a cover letter to be considered for this position. Applicants who do not submit a cover letter will be excluded from consideration.
Supervisor: SRC Project Manager
Coordinate and Facilitate Report and Manuscript Submissions
Ensure all SRC products (reports, slide shows, pdfs) are 508 compliant
Ensure all SRC products (reports, slide shows, posters, pdfs) adhere to AHRQ guidelines and policies
Point person for all AHRQ policy and guideline adherence queries
Format and coordinate journal manuscript publication according to each journal's specific instructions for submission
Maintain a workflow of which documents are at which stage proactively follow up for next steps
Support Administrative Functions of the Topic Development and Methods teams
Schedule and provide meeting minutes for workgroup and topic nominator calls
Take detailed and accurate notes during team meetings with SRC Director/leadership
Record and track team action items collated from various meetings
Coordinate with external speakers for in-person or virtual EPC meetings
Plan, coordinate, and conduct bi-annual topic development prioritization meetings
Communicate with and coordinate deliverables with peer reviewers and clinical experts
Manage report formatting, edits, and revisions
Assist team lead in various research activities as needed
Coordinate internal and external project meetings, including scheduling meetings based on each participant's availability, scheduling rooms, reserving teleconference lines, drafting meeting agendas and materials, sending meeting notices with needed materials, confirming attendance
Other Support Duties
Run readability reports on internal and external documents
Create and maintain SRC templates for reports, manuscripts, posters, agendas, minutes, etc.
Create PowerPoint presentations
Assist with queries, data entry, and other tasks as assigned
Bachelor's degree in social or health science research or related field
One year of administrative experience
Impeccable attention to detail
Proven ability to prioritize competing priorities, follow through on tasks, and meet deliverables
Excellent communication skills, including verbal, written, computer, and interpersonal
Self-motivated with demonstrated ability to work independently and as a contributing member of a multidisciplinary team
Advanced proficiency in Word, Excel, Access, PowerPoint, and Outlook
Aptitude for learning new software tools and technology
Excellent customer service skills both on the phone and in person
Ability to use tact and diplomacy to maintain effective working relationships
Ability to maintain strict confidentiality
Ability to anticipate needs and problem solve
Patient, dependable, conscientious and efficient
High degree of initiative and flexibility
Master's degree in social or health science research or related field
Courses in epidemiology, research methods, statistics, and/or scientific or technical writing
1+ years of editorial experience
1+ years of research experience
2+ years administrative experience
Experience using reference management software (e.g., EndNote, RevMan)
Primarily indoor office environment; requires work hours beyond standard office hours as needed. The position requires that work be conducted on site.
Physical Demands & Equipment Usage
Ability to sit for long periods of time in an office environment or meeting setting; ability to be move about between meetings, across campus, and across Portland to other sites as well as air travel; and ability to lift and carry 20 pounds.
Apply online at http://www.pvarf.org and include a CV and cover letter explaining your interest in the position. Cover letter should include description of recent work history as it relates to the specific responsibilities in the job announcement.
Portland VA Research Foundation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.
Portland VA Research Foundation