Sr Program Coordinator

Position Details

Position Information

Recruitment/Posting Title Sr Program Coordinator Job Category Staff & Executive

• Administrative & Support Department Undergraduate-NB Overview Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator. Reporting to the Assistant Dean, this position provides support for high-profile events associated with the RBS UG New Brunswick program.

This position is responsible for and not limited to the following:

• Coordination of events and programs vital to the success of RBS and more importantly the success of our students. For example: commencement, scholarship administration and Beta Gamma. Sigma , etc

• Prioritizes work, resolves routine conflicts and issues, prepares, and implements administrative guidelines and procedures, and provides direction and facilitation

• Creates informational materials

• Provides general unit supporting research, analysis, and proposal data

• Prepares, processes, and controls records, statistics, reports, and documents

• Performs some fiscal support functions for these events

• Oversees special projects including serving as the Beta Gamma Sigma chapter advisor and assists with new transfer evaluations, onboarding, and initiatives

• Manages all scholarships, awards, and honors for the RBS-NB UG program

• Works under general supervision of the Assistant Dean, within established work parameters, with few direct instructions

• Supports the office and the team as needed with other events, activities, and responsibilities

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Grade 05 Position Salary Annual Minimum Salary 65741.000 Annual Mid Range Salary 81857.000 Annual Maximum Salary 97972.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.

• Also requires a minimum of two years relevant experience in an administrative function, good communication skills, and computer literacy in the Microsoft Suite (EXCEL, PowerPoint, Outlook and WORD)

Certifications/Licenses Required Knowledge, Skills, and Abilities

Preferred Qualifications

• Master's degree and experience with event planning.

• Additionally, experience in working with various student populations and an academic setting.

Equipment Utilized

Standard software: MS Office, various home-grown applications, etc. This position regularly uses the following:

o Degree Navigator

o Senior Review Program

o Enrollment Database

o IMS

o MS Office Suite (EXCEL, PowerPoint, Outlook and WORD)

Physical Demands and Work Environment

Requires working on a computer

Special Conditions

Posting Details

Posting Number 24ST1454 Posting Open Date 06/27/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Livingston (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• Do you have a minimum of two years of relevant experience in an administrative function, good communication skills, and computer literacy in the Microsoft Suite?

• Yes

• No

• Do you have experience working with various student populations and an academic setting?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents