The Senior PMO Analyst, under the direction of the Sr Manager, IT PMO - Process & Governance, supports the Project Management Office (PMO) related activities to ensure the success of the IT PMO and its objectives. Works collaboratively in a team environment across all IT teams and business partnerships in support of PMO activities. This role will focus on aspects of portfolio, at the enterprise level, process development and continuous improvement, audit and compliance, as well as partnering with the team on tools, reporting, training and project level support as needed.
This role will cover five areas of primary responsibility:
Portfolio & Project Management Support
Process & Governance Support
Project Services (as needed)
NOTE: OPEN TO REMOTE WORKIN THE U.S.A
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Portfolio & Project Management Operations: managing Portfolio, Resource and Financial Management to contribute to the success of our company strategies.
Partner with portfolio teams for all ongoing project portfolio related activities, to include things such as annual portfolio budgeting and resource planning, as well as status reporting tracking / compliance reporting
Provide financial management support through budget forecasting, analysis, tracking, reviewing and monitoring of the overall portfolio budgets, and preparing various required financial reports.
Review and track all project purchase orders/invoices and ensure compliance to internal procedures, contracts and finance/accounting policies
Collaborate with IT Finance to provide required financial updates, periodic reviews, and time reporting and ensure compliance to internal policies and procedures
Giving visibility to the financial information by keeping it up to date in our portfolio management system
Process & Governance Support: supporting process development, continuous improvement as well as governance, project auditing and compliance to standards
Ensuring the Project Management Methodology & Practices are correctly and consistently applied
Lead / Manage the creation and maintenance of key project and portfolio metrics
Conducting quality reviews, providing guidance and quarterly reporting
Creating & maintaining project and product templates & standards
Identify, create and implement PMO processes and tools to streamline, automate, or improve existing PMO processes and tools. Evaluate and establish continuous improvement efforts for Project Managers and foster a work ethic of accountability
Partner with leadership for PMO-wide communications
PMO Tools: perform the administration of the main PMO tools and the implementation of continuous improvements to them are part of the daily activities.
Training: partner with PMO by managing the development and the delivery of PM trainings and extending the PM competency, onboarding and tools training.
Project Services: providing PMO services to all IT Programs, Projects and Products in the required methodology (waterfall and/or agile) as needed; contributing to the delivery of business solutions to meet business requirements.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to function effectively in an ever-changing environment
Ability to achieve results within measurable limits with goals that might not be fully defined
Must have excellent communication (oral and written) and interface effectively with all levels of management, business leadership as well as the technical teams to logically and accurately present information verbally and in written format
Must have solid understanding of full project life cycle and management methodologies
Strong interpersonal skills; ability to effectively present information and respond to questions across all levels of the organization; and cultivate relationships with internal and external customers to achieve business objectives
Effectively collaborate and coordinate communications between/among cross-functional teams and resolve conflict
Foster a team environment and demonstrate the ability to promote the team environment, yet work individually on each person's skill development
Must possess excellent organizational, time management, judgment as well as critical thinking, strong problem-solving and decision-making skills
Experience handling multiple assignments and using strong prioritization skills
Reliable, self-motivated and delivers high quality of work and strong customer-focus
Outstanding motivation and willing to accept responsibility and accountability
Knowledge of Project Management tools such as Microsoft Project / ServiceNow ITBM
Knowledge of Agile tools such as JIRA / Confluence
Working knowledge of project management principles utilizing waterfall and/or agile methods
Experience in negotiating contracts and effective partnering with and managing 3rd party vendors
Other duties as assigned
EDUCATION and/or EXPERIENCE
Bachelor's degree in a technical discipline such as Computer Science, Information Technology or related field; or equivalent combination of education and experience
6+ years of project management experience, utilizing Waterfall and/or Agile methodologies
Project Management certification highly recommended, such as PMP or PMI-ACP
Advance Auto Parts