Sr PMO Analyst - Portfolio, Process & Governance

Advance Auto Parts Nashville , TN 37201

Posted 2 months ago

Career Description

Job Description

SUMMARY

The Senior PMO Analyst, under the direction of the Sr Manager, IT PMO - Process & Governance, supports the Project Management Office (PMO) related activities to ensure the success of the IT PMO and its objectives. Works collaboratively in a team environment across all IT teams and business partnerships in support of PMO activities. This role will focus on aspects of portfolio, at the enterprise level, process development and continuous improvement, audit and compliance, as well as partnering with the team on tools, reporting, training and project level support as needed.

This role will cover five areas of primary responsibility:

  • Portfolio & Project Management Support

  • Process & Governance Support

  • PMO Tools

  • Training

  • Project Services (as needed)

NOTE: OPEN TO REMOTE WORKIN THE U.S.A

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Portfolio & Project Management Operations: managing Portfolio, Resource and Financial Management to contribute to the success of our company strategies.

  • Partner with portfolio teams for all ongoing project portfolio related activities, to include things such as annual portfolio budgeting and resource planning, as well as status reporting tracking / compliance reporting

  • Provide financial management support through budget forecasting, analysis, tracking, reviewing and monitoring of the overall portfolio budgets, and preparing various required financial reports.

  • Review and track all project purchase orders/invoices and ensure compliance to internal procedures, contracts and finance/accounting policies

  • Collaborate with IT Finance to provide required financial updates, periodic reviews, and time reporting and ensure compliance to internal policies and procedures

  • Giving visibility to the financial information by keeping it up to date in our portfolio management system

  • Process & Governance Support: supporting process development, continuous improvement as well as governance, project auditing and compliance to standards

  • Ensuring the Project Management Methodology & Practices are correctly and consistently applied

  • Lead / Manage the creation and maintenance of key project and portfolio metrics

  • Conducting quality reviews, providing guidance and quarterly reporting

  • Creating & maintaining project and product templates & standards

  • Identify, create and implement PMO processes and tools to streamline, automate, or improve existing PMO processes and tools. Evaluate and establish continuous improvement efforts for Project Managers and foster a work ethic of accountability

  • Partner with leadership for PMO-wide communications

  • PMO Tools: perform the administration of the main PMO tools and the implementation of continuous improvements to them are part of the daily activities.

  • Training: partner with PMO by managing the development and the delivery of PM trainings and extending the PM competency, onboarding and tools training.

  • Project Services: providing PMO services to all IT Programs, Projects and Products in the required methodology (waterfall and/or agile) as needed; contributing to the delivery of business solutions to meet business requirements.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to function effectively in an ever-changing environment

  • Ability to achieve results within measurable limits with goals that might not be fully defined

  • Must have excellent communication (oral and written) and interface effectively with all levels of management, business leadership as well as the technical teams to logically and accurately present information verbally and in written format

  • Must have solid understanding of full project life cycle and management methodologies

  • Strong interpersonal skills; ability to effectively present information and respond to questions across all levels of the organization; and cultivate relationships with internal and external customers to achieve business objectives

  • Effectively collaborate and coordinate communications between/among cross-functional teams and resolve conflict

  • Foster a team environment and demonstrate the ability to promote the team environment, yet work individually on each person's skill development

  • Must possess excellent organizational, time management, judgment as well as critical thinking, strong problem-solving and decision-making skills

  • Experience handling multiple assignments and using strong prioritization skills

  • Reliable, self-motivated and delivers high quality of work and strong customer-focus

  • Outstanding motivation and willing to accept responsibility and accountability

  • Knowledge of Project Management tools such as Microsoft Project / ServiceNow ITBM

  • Knowledge of Agile tools such as JIRA / Confluence

  • Working knowledge of project management principles utilizing waterfall and/or agile methods

  • Experience in negotiating contracts and effective partnering with and managing 3rd party vendors

  • Other duties as assigned

EDUCATION and/or EXPERIENCE

  • Bachelor's degree in a technical discipline such as Computer Science, Information Technology or related field; or equivalent combination of education and experience

  • 6+ years of project management experience, utilizing Waterfall and/or Agile methodologies

  • Project Management certification highly recommended, such as PMP or PMI-ACP

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Sr PMO Analyst - Portfolio, Process & Governance

Advance Auto Parts