Sr Payroll Specialist

Excellence Wanted.

About Us.

Nice-Pak is more than just a Nice Place to Work, and we owe it to our amazing team of nice people to ensure we are hiring new team members who can do more than just meet expectations. We aim to hire excellence.

At Nice-Pak, we manufacture products that touch (literally!) a person's every stage of life - from birth through adulthood to retirement - and worldwide! We are a leading manufacturer of wipes for major grocery, discount, drug, big box, and club membership retailers, and we care deeply about our associates and customers. We care about our environment too, which is why we stand by our commitment to sustainably source the materials that make our wipes work and support sustainable forestry through community engagement.

We live by our purpose of Helping our world stay healthy and well, and it's important to us that each time we add someone to our Nice-Pak family, we do so with our purpose statement in mind so we can achieve a workforce as special as our customer base.

About the Job.

Position Title: Sr. Payroll Specialist

Department: Human Resources

Employment Status: Full-time

Classification: Associate, Individual Contributor

FLSA Status: Exempt

Reporting Relationships:

• Reports to: Manager, HRIS & Payroll

• Positions Supervised: N/A

Why This Job is Important. The Sr. Payroll Specialist is a skilled professional-level position with responsibility for providing technical and administrative expertise in Payroll. The person in this critical position oversees the administration of weekly and semi-monthly payroll for all associates, interacts with Human Resources associates at all locations and associates at all levels in the organization. This position also maintains key relationships with outside vendors including auditors, payroll service providers, and legal counsel as needed.

About You.

What You Can Expect

In this role you will:

• Process and submit payrolls by the deadline.

• Research payroll issues and follow up with the HRBP or associate (when applicable).

• Manage payroll portions of the current payroll system.

• Work with local HR to ensure the Timekeeping System is maintained and updated in a timely manner.

• Answer court interrogatories and process garnishments.

• Upload 401(k) Contribution files to 401(k) vendor.

• Continuously evaluate, improve, and maintain existing processes to ensure the most effective use of resources and drive operational excellence.

• Complete quarterly payroll tax reconciliations and year-end payroll processes including year-end adjustments, W-2s, etc.

• Coordinate the completion of payroll regulatory reporting requirements, including payroll taxes, garnishments, and other payroll-related reporting requirements.

• Reconcile payroll prior to transmission and validate confirmed reports.

• Support auditor requests and information requirements.

• Assist/prepare back-up for accounting-related accruals/reports (e.g., vacation pay accruals).

What We Expect from You in the Role

• You will always prioritize safety and quality.

• You must be a champion of Nice-Pak; we protect our people, products, and customers.

• We expect you always to want to learn, grow, and help others improve. Continuous improvement and development are the name of the game.

• Proficiency in HRIS software and payroll systems, preferably UKG Pro (Ultipro).

• Knowledge of federal, state, and local payroll regulations and compliance requirements.

• Certification as a Payroll Professional (CPP) is preferred.

• A bachelor's degree or equivalent work experience.

• Five plus years of experience with payroll in multi-location and multiple-shift operations.

• Proficiency in MS Office (Word, Outlook, Excel, PowerPoint) with strong Excel skills.

• Excellent written and verbal communication skills.

• Strong understanding of federal, state, and local payroll laws, regulations, and compliance requirements.

• Excellent understanding of multi-location payroll and taxes.

• Minimum 5 years' experience in processing payroll using an automated Payroll system is required.

• Experience in UltiPro and UltiPro Time Management system is a plus.

• The ability to function in a deadline-sensitive environment is critical.

• Detail-oriented, organized, and able to multi-task.

• Manage workload while meeting multiple simultaneous deadlines.

• Must have the ability to deal with sensitive and confidential information.

• We expect all our associates to be professional, results- and performance-oriented, highly engaged in the business, and able to motivate and drive engagement within their teams and/or peers.

Most of the daily tasks in this position require sitting at a desk and in front of a computer for long periods of time. Some tasks will require the ability to be able to stand and walk for short periods of time.

The Non-Negotiable Things.

• No shortcuts are allowed. We expect you to support our culture of excellence, safety and teamwork and hold others accountable for it.

• The law. Nice-Pak adheres to all local, state, and federal laws, and we expect every associate to do the same.

• You will work with many people, so you must be able to communicate respectfully, professionally, and purposefully both in writing and verbally.

• You must be able to read, write, and understand basic math principles, solve problems, and be resourceful on a computer, including Microsoft Office.

• You must be committed to caring for our people - co-workers and customers. This means being a good listener, conducting yourself ethically, providing feedback respectfully, and being honest and fair.

What You Can Count on From Us:

• We will provide a safe work environment.

• Working conditions free from unusual hazards or otherwise significantly unpleasant conditions.

• We want you to succeed and will invest in you and your career.

• You can count on us to encourage diversity, equity, and an atmosphere of inclusion.

• Great benefits that start when you do, including access to an onsite medical clinic available to you and your dependents, 401(k) match, and vision, medical and dental coverage. We also offer tuition reimbursement and profit sharing, among other benefits.

• Excellent pay, commensurate with experience. The range for this position in the New York market is $55 - 75k, with additional bonus opportunities.

The Important HR and Legal Stuff:

Nice-Pak is committed to providing a diverse and inclusive work environment. We are proud to be an equal-opportunity employer. We hire the most qualified individuals and do not tolerate discriminatory behavior. We adhere to ADA standards and will review reasonable accommodations to support our employees. Pre-employment screenings, including drug tests, may be conducted as allowed by law.

Apply Now:

If you are passionate about payroll management and looking to make a significant impact, we encourage you to apply and join our Nice-Pak family. Help us continue to provide safe and effective products that improve the lives of people around the world.

For more details and to apply, visit our careers page at Nice-Pak Careers.

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