Sr. Human Resources Generalist

A123 Systems, LLC is hiring a Sr. HR Generalist at our Novi, MI location (on-site).

A123 Systems, LLC is a leading developer and manufacturer of lithium-ion batteries and battery systems for the transportation and commercial markets.

The Sr. HR Generalist is a hybrid role stationed in Novi, MI. The Sr. HR Generalist will have responsibility for administering employee leaves and benefits in accordance with carrier contracts including medical, dental, life insurance, FMLA, PFML (Massachusetts and Michigan), FSA, HSA and COBRA, retirement (401k), short- and long-term disability. The Sr. HR Generalist will also be responsible for compliance with federal, state and local regulations affecting health, welfare and retirement benefits and adherence to established company policies.

Why You Should Work Here:

• Great annual salary dependent on experience

• Multiple health benefit options to fit you and your family.

• 401k with company match

• Employer Paid Life Insurance, STD and LTD

• Automotive Supplier Discounts including GM products.

• An abundance of voluntary benefits including Dependent Care FSA, Pet Insurance, Critical Care Insurance and more!

Responsibilities:

Protected leave Administration:

• Process and administer all leave-of-absences and disability for employees including FMLA, PFML, Workers Compensation, ADA, Short and Long-term disability.

• Communicate leave status updates, needs and responsibilities with all stakeholders to include payroll, managers and employees.

• Effectively interpret and administer leave policies, rules, and have an array of knowledge relating to employee leave and disability policies and law.

Workers Compensation:

• Assist employees with Workers Compensation claims.

• Work with claims management service to resolve claims.

Benefits Administration:

• Coordinate benefit programs including, but not limited to, medical, dental, vision, disability, life, flexible spending and health-savings accounts.

• Research and respond to employee questions regarding all aspects of employee benefits and act as a liaison between employees and insurance carriers.

• Research and respond to Qualified Domestic Relations Order (QDRO) requests and Qualified Medical Child Support Order (QMCSO) requests, and any other requests related to benefit plans.

• Responsible for the input and maintenance of all employee data in HRIS systems and benefits information in vendor websites where a carrier feed does not exist, including processing benefit enrollments, changes and terminations, as well as COBRA.

• Troubleshoot carrier feed issues by working with current HRIS and insurance vendors.

• Work closely with payroll to ensure accuracy of employee data, including hires, employee changes, benefits deductions and terminations.

• Benefit records maintenance: Maintain benefit records for all employees annually during open enrollment and routinely for employee qualifying events such as new hires, new benefits, family status changes, and all related plan activities; analyze enrollment data regularly to ensure accuracy.

• Coordinate annual Open Enrollment and benefit related events.

• Maintains regulatory notices, reporting fillings and forms including, but not limited to: ACA mandates, non-discrimination testing, etc.

• Responsible for reviewing and reconciling monthly benefit invoices.

• Facilitate new hire and benefits orientations.

Benefit Audit:

• Following open enrollment, audit benefit forms against HRIS report.

• Other benefit related audits as required.

Reporting:

• Runs and submits monthly eligibility adjustment reports and monthly termination status reports.

• In collaboration with the HR Manager, track employee hours for ACA determination. Send eligibility letters and benefit packets.

• Run reports (New Hires, Promos, Transfer) to ensure that all eligible staff is on benefits and their salary grade coincide with their benefit deduction.

• Run reports for ACA measurement periods.

• Run reports for EEO compliance.

• Manage any other reports as required by our governing agency in China.

Payroll:

• Collecting and verifying employee and timekeeping data.

• Computing wages, deductions, commissions, benefits, etc.

• Reviewing computed wages to ensure accuracy.

• Updating payroll information for promotions, transfers, terminations and new hires.

• Recording and maintaining employee records and payroll transactions.

• Preparing statements reflecting earnings, taxes and deductions.

• Answering questions and resolving issues regarding payroll.

• Ensuring compliance with company policies, relevant industry regulations, tax, and deduction laws.

• Preparing payroll reports for management and auditing purposes.

Immigration:

• Assist with immigration program of foreign nationals with immigration procedures.

• Ensure all paperwork, including applications for immigration and visas are completed accurately and in a timely manner.

• Assist with PERM process, posting, recruitment, etc.

Administrative Support:

• Conduct background checks.

• Unemployment verifications.

• Assist with employee relation matters.

• Assist with full-cycle recruiting, onboarding and exit review.

• Facilitate performance appraisals, merit increases, bonuses and promotions.

• Assist with job descriptions, offer letters, employee badges and fitness center access, and org charts.

• Establish strong relationships and collaborate well with HR colleagues and staff.

• Provide basic policy interpretation, benefit eligibility and coverages, training opportunities and requirements, and general workplace questions.

• Attend Human Resource meetings as needed.

• Assist with special projects.

• Any other duties as assigned.

Qualifications:

• Bachelor's degree in human resources, business, communications, or a related field required.

• Minimum 7 years' experience in benefits and leave administration, including FMLA, PFML, ADA, ACA measurements, workers comp etc., required.

• Minimum 5 years' proven experience in payroll required.

• Strong knowledge of tax and wage laws.

• SHRM-CP, and/or PHR, required.

• Immigration experience, preferred.

• Demonstrate an acumen of successfully tracking and dispositioning employee eligibility, and leave-related reporting and documentation compliance.

• Strong ability to problem solve, set and meet deadlines, communicate, work under pressure, organize, prioritize, manage multiple tasks and operate in a fast-paced environment.

• Excellent attention to detail and ability to self-check work.

• Adaptable to new or changing circumstances, sensitive to employee needs, self-motivated.

• Ability to carry out multiple tasks with both concrete and abstract variables.

• Demonstrated ability to maintain high level of confidentiality, diplomacy and professionalism.

• Ability to adapt quickly and implement changes with policy and practices to support organizational, state and federal leave requirements.

• Support and contribute to a creative, collaborative and respectful environment that promotes teamwork.

• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.