Sr. GCM Project Manager

Duke University Durham , NC 27701

Posted 2 months ago

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.


The Senior Grants & Contracts Manager (Sr. GCM) is an important member of the research administrative leadership team in the Department of Medicine Office of Research. Reporting to the Director and working closely with the broader research administration team, and Division Administrators and Division Chiefs, the Sr. GCM will play a significant role in helping lead and develop our grants and contracts administrators. The Medicine Office of Research supports over 375 researchers across all Medicine specialties with a sponsored funding portfolio totaling more than $250M. On an annual basis, the team processes nearly 2,000 proposals (new and competing renewals and non-competing / progress reports), closes over 400 projects and on average manages 1,000 sponsored research codes at any given time.

The Sr. GCM should be a subject matter expert in pre- and post-award business processes, should be familiar with a variety of funding sources and mechanisms and is expected to apply advanced grants and contracts concepts to high complexity transactions in a diverse portfolio across multiple Principal Investigators (PIs), programs and divisions. The Sr. GCM will be responsible for providing analytical, financial, and training activities in support of departmental research administration team. The successful candidate will be an innovative, sophisticated, and highly creative individual who thrives in a "get it done" environment, with a strong track record of hands-on experience in research administration and project management.


  • Actively pursues and collaborates on projects to improve the management of the research administration and service to faculty.

  • Provides backup support, as needed, to Grants and Contracts Managers (GCM) and team members by supporting staff training and development; bringing leadership and expertise to change management projects focused on streamlining and transforming team workflow and team productivity.

  • Coaches individuals on standard operating procedures, departmental or university policies and processes and ensure that these policies are sensibly applied.

  • Develops and encourages use of standard approaches, tools and methodologies for portfolio management across teams to enable effective decision making.

  • Serves as a thought leader as it relates to addressing challenges, metrics, best practices and approaches.

  • Directs and coordinates staff, systems and procedures related to processing of sponsor research awards; manages activities of the grants and contracts team; assists with developing goals and objectives for the unit.

  • Trains, mentors and makes recommendations for professional development of research administration team.

  • Leads internal projects defining project requirements, timelines, milestones and deliverables.

  • Develops and implements an internal training program for both on-boarding new staff and in support of the ongoing development of departmental grants and contracts administrators.

  • May assist the Director with other key departmental priorities and projects as assigned and determined.



Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.

Successful completion of the Research Administration Academy (RAA) and Advanced Grants Management is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and successfully complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete.

Upon completion of expected training, the employee must maintain Research Administration Academy (RAA) certification and Advanced Grants Management (AGM) certification by completing continuing education requirements.

Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required.

Certified Research Administrator (CRA) preferred.


Work requires a minimum of five years of progressively responsible experience in administrative management, to include proficiency in budgeting, grants and contracts, personnel supervision and project management.


Extensive experience in project management preferred, with an interest in pursuing Project Management Professional (PMP) certification (if not already acquired).


  • Substantial knowledge and experience working with pre-award and post-award financial management.

  • Thorough understanding of how to interpret regulations and guidelines from a wide variety of funding agencies and ability to manage the funding mechanism required by those agencies.

  • Must be able to function independently and have a clear understanding of accountability.

  • Must be resourceful and able to complete tasks in a timely manner.

  • Must understand the importance of team and be comfortable working as part of large matrixed business unit.

  • Manage and prioritize multiple projects/tasks simultaneously while maintaining accuracy required.

  • Demonstrated skills in analyzing data and formulating conclusions; full command of MS Excel; experience with MS Visio a plus.

  • Superb interpersonal, supervision and communication skills; ability to communicate both verbally and in writing with all levels of the organization.

  • Supervisory experience with leadership that inspires trust, confidence and collaboration.

  • Understand the management requirements of broadly represented aspects of Federal financial research compliance and to develop strategies for meeting compliance expectations.

  • Significant grasp on appropriate escalation when issues arise.

  • Passionate, persistent and tenacious. Strong ability to prioritize and operate with a sense of urgency.

  • Must have a "doer" mentality.

  • Equally comfortable with high level strategic analysis and detail-oriented execution.

  • Comfort with ambiguity; open to change and ability to work across multiple projects simultaneously.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh

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Sr. GCM Project Manager

Duke University