Sr. Executive Assistant

Turn2partners Washington , DC 20006

Posted 2 weeks ago

Our client is seeking a Sr. Executive Assistant to join their team!

Location: Washington, DC


  • Coordinate international travel for the partners
  • Calendar/Scheduling for partners (around 20+ meetings/zoom calls per week)
  • Expense reports will be working with receipts from international travel/different currencies
  • Help format/complete research projects, as needed
  • Handle mail/office bills/supplies
  • Manage guests when they come into the office
  • Work with building management to make sure office is optimal
  • IT liaison (internet/routers, etc.) doesnt have to know how to fix it, but need to know who to call ASAP if fix is needed
  • Knowledge of Apple products and Office 365


  • 5-10 years experience as an EA
  • Extensive international travel and calendaring experience required
  • Ability to work on tasks with little direction
  • Resourceful
  • Professional phone etiquette
  • Strong sense of confidentiality
  • Will be working with individuals that are very busy, focused, and deadline driven
  • Has a no task is too small attitude
  • Bubbly and energetic
  • Pro-active, organized detail-oriented
  • Poised, well spoken, mature

This position is in office 3 days per week and 2 days work from home.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Sr Executive Assistant

Blue Cross And Blue Shield Association

Posted 10 months ago

VIEW JOBS 1/18/2020 12:00:00 AM 2020-04-17T00:00 Overview Under limited supervision ensures the effectiveness and efficiency of the Executive vice President (EVP) or Senior Vice President (SVP) office by providing full range of secretarial/administrative support to the Executive or team and in certain instances the department, exercising confidentiality, tact and diplomacy. Functions as department information resource for internal and external inquiries regarding divisional activities, providing excellent customer service and follow-through, and maintaining positive interactions with internal and external contacts, including Member Plan CEOs and executives, federal government and industry stakeholders, and other BCBSA senior executives as appropriate. Maintains confidentiality of all information and matters. Responsibilities Responsibilities include but are not limited to: Functional Support * Manages the calendar/schedule of the Executive or team, coordinating day-to-day activities by maintaining a balance between meeting requests and other activities, identifying conflicts and anticipating and resolving problems through negotiation/influence. * Screens all incoming telephone calls, requests for information and other general inquiries to resolve caller issues or forwards them to the appropriate area for resolution. Forwards information to Executive or team when traveling, and as necessary, to management staff in their absence. * Assists in the preparation of division-wide/department-wide meetings, coordinates staff meetings, and other internal meetings and/or conference calls ensuring all logistics and materials are complete. * Develops relationships with internal Association and Plan administrative staff and schedules meetings for the Executive or team and in some instances department staff, with Plan, Federal government and Association leadership as appropriate. * Coordinates travel arrangements and resulting expense reports ensuring all related time frames and policies are followed. * Facilitates division-wide/department-wide communication with internal staff on behalf of Executive or team, proactively identifies divisional communication needs and suggestions solutions for address such needs. * Facilitates Executive or team review of contracts, agreements, and other important, confidential documents. * Supports special projects on behalf of the Executive or team. Meeting Coordination * Supports Executive or team in conducting planning sessions with the leadership and management teams. Coordinates division-wide/department-wide planning meetings on a regular basis, create agendas, take notes, produce meeting summaries. * Organize planning related materials, ensuring materials are prepared timely and effectively, coordinate technical support for the meetings. General Administrative Functions * Takes comprehensive notes at meetings, drafting letters and emails, word processing. * Prepares Power Point presentations (slides and charts). * Prepares Excel spreadsheets. * Filing, faxing, photocopying. * Transmitting fax\email broadcasts using Outlook. * Ordering supplies. File and Record Maintenance * Organizes and maintains computerized data files for easy retrieval, revision, and record keeping purposes. * Coordinates the timely and accurate intake and reporting of information on a regular basis from a variety of sources, including but not limited to HR, Finance, Internal Audit, and EPMO on behalf of the SVP and division leadership. * Identifies and alerts Executive and Leadership Team of anomalies, due dates, variances. Qualifications Required Basic Qualifications: * High School Diploma * A minimum of ten (10) years of experience in a professional or similar environment with a total of five (5) years supporting a Sr. Executive Level position * Proficiency in Word, Excel, PowerPoint, project management and Internet applications to create professional documents, reports and presentations * Prior experience which demonstrates the ability to problem solve and adapt to changing priorities, environment and technologies * Prior experience in relationship building and knowledge of general business practices * Prior exposure in business meeting / conference planning and logistics Preferred Basic Qualifications: * Completion of college course work toward a degree or an undergraduate degree in a related field Equal Opportunity Employer Blue Cross Blue Shield Association is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, disability, veteran status, genetic information or any other legally protected characteristics Blue Cross And Blue Shield Association Washington DC

Sr. Executive Assistant