Sr. Executive Assistant

At Shutterfly, we make life's experiences unforgettable. We believe there is extraordinary power in the self-expression. That's why our family of brands helps customers create products and capture moments that reflect who they uniquely are.

Position Summary:

The Executive Assistant provides accurate and timely administrative support, in a customer-focused manner to executive level leaders. The key responsibilities of this role include: processing invoices, arranging meetings and travel. The Executive Assistant is expected to represent Shutterfly in a professional and positive manner.

Primary Duties and Responsibilities:

• Provides administrative support (e.g., coding and processing invoices, preparing for and coordinating meetings, making travel arrangements, ordering supplies).

• Uses various Microsoft Office programs (e.g., Outlook, Word, Excel, PowerPoint) for meetings/calendaring, word processing, presentation preparation, data processing, etc. to meet business needs.

• Responds to general employee inquiries to provide information/answers, ensure prompt problem resolution, and escalates issues as appropriate.

• Safe-guards all customer, employee and company proprietary and personal information ensuring customer and employee data is kept confidential at all times.

• Provides administrative support (e.g., meetings, logistical assistance) to Vice President, Studios.

• Performs other projects or miscellaneous duties as requested or assigned.

Minimum Requirements:

• Required education and experience-

• High school diploma required.

• 4+ years in an administrative assistant role.

• Preferred education and experience-

• Post-secondary education strongly preferred.

• Additional eligibility qualifications-additional requirements such as certifications, industry-specific experience and the experience working with certain equipment.

Other (knowledge, skills, and abilities):

• Proficient in Microsoft Office, specifically Outlook, Word, Excel and PowerPoint.

• Maintains confidentiality and acts with personal and professional integrity.

• Strong written and oral communication skills.

• Strong communication skills (written, verbal and listening).

• Strong organizational skills.

• Detail oriented in the execution and follow-up of work.

• Strong critical thinking and problem-solving skills.

• Strong interpersonal and collaboration skills.

• Good project management skills.

• Demonstrated ability to work with others at all levels of the organization.

• Ability to manage, prioritize as well as balance and execute against multiple projects/priorities. simultaneously, working efficiently.

• Ability to effectively manage and lead change.

• Takes initiative.

Supporting a diverse and inclusive workforce is important to Shutterfly not only because it directly reflects our value of Embracing our Differences, but also because it's the right thing to do for our business and for our people. We welcome all applicants and evaluate them based on their qualifications, without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or other characteristic covered by law. Learn more about our commitment to Diversity, Equity, and Inclusion on our Career Site.

This position will accept applications on an ongoing basis until filled.

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