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Sr Executive Assistant

Expired Job

Mattel El Segundo , CA 90245

Posted 4 months ago

We are looking for a responsible Senior Executive Assistant to support a member of our executive leadership team. The Senior Executive Assistant's main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.

Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company's workflow runs smoothly.

Responsibilities:

  • Coordinate daily calendar using Outlook

  • Make travel arrangements

  • Manage phone calls and emails

  • Respond promptly to queries

  • Facilitate internal communication (e.g. distribute information and schedule presentations)

  • Suggest more efficient ways to run the office and troubleshoot malfunctions

  • Manage confidential interviews and presentations

Experience, Education & Skills

Qualifications:

  • Undergraduate degree highly preferred, high school diploma or equivalent required

  • Prior experience in an Entertainment, Creative/Talent Agency, or CPG environment highly preferred

  • Minimum 7 years administrative support experience

  • Minimum 5 years supporting C-suite level executives in a global company

  • Must have an extremely high attention to detail and sense of urgency

  • Proficiency in Microsoft Outlook, Excel and PowerPoint

  • Exudes executive presence; keen sense of professionalism

  • Ability to positively build and maintain relationships across organization

  • Proven ability to work in a highly confidential environment

  • Demonstrated ability to work as a team player

  • Demonstrated excellent communications skills, both written and oral

  • Demonstrated Excellent organizational skills with an ability to think proactively and prioritize work

  • Ability to be available to respond to calls/requests outside of standard business hours as necessary

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Sr Executive Assistant

Expired Job

Mattel