DivisionDefense - E3/Sentinel's Defense Division supports customers across the Department of Defense, including the Office of the Secretary of Defense, Department of the Navy, National Guard Bureau, Office of the Inspector General, and Washington Headquarters Services. By providing program assistance and technical innovation to ensure our nation's security, E3/Sentinel employees help our clients navigate through dynamic environments. Our Defense Division offers a variety of career paths, including program management, systems engineering and technical assistance (SETA), financial analysis, operational support, financial analysis, facilities management, and more. Position Overview
We are seeking am executive administrative specialist to support the Strategic Capabilities Office in providing a full range of administrative services. A successful candidate will be able to work in a high pace environment, deliver quality products and address multiple requirements. The candidate can apply their administrative skills to help solve complex issues and ensure the office workflow continues even during high demand activities. The candidate will direct activities in the office and manage schedule and training for the team. Duties include:
Formulate and refine multiple standard operating procedures, processes, and work products/templates based on their subject matter expertise and independent assessments. These decisions are the basis of the daily business operations of the offices, but also represent the overall strategic engagement plans of their clients. Tasks will require impeccable judgement, discretion, a thorough knowledge of the business operations and plan, and empowerment by their clients.
Ensure conformance with established office and Department guidelines/protocol. Provide timely feedback and status upon request.
Perform special projects on own initiative or as assigned.
Provide liaison with Strategic Capabilities Office (SCO) Senior Leadership and Portfolio Leads to ensure ongoing, effective business operations.
Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, and etc. for meetings held in support of SCO activities; escort, greet, and provide information supporting visits to SCO Provide a daily read-ahead book with information for the next day and next week activities to the SCO Director prior to the end of the duty day; maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings.
Manage and maintain the complex calendars and schedules of SCO senior personnel and resolve conflicting priorities and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel.
Coordinate office administrative functions including office security administration, office space management, processing security clearance and visit requests for SCO personnel and visitors, scheduling office events and ordering supplies. Should have experience in administrative support and working knowledge of DoD security procedures.
Answer the telephone, take messages and/or refer calls to other individuals, as appropriate within the SCO organization; Receive, coordinate, and respond to invitations received by SCO.
Serve as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel; review travel authorizations and vouchers; arrange necessary passports and visas for official travel.
At least 10 years of direct administrative support experience and a Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials
Strong oral and written communication skills
Ability to use DoD travel, correspondence, workflow and other administrative tools
Proficient in the Microsoft Office suite
Active DOD Top Secret clearance with SCI eligibility
E3 Sell (Select the Only Available Option)E3/Sentinel is a mission-focused services and solutions company that specializes in helping federal clients solve their most challenging business problems. Our motivated and technology-enabled workforce utilizes proven management and technical consulting practices and applies agile principles and data-driven decision making to enable our clients to better meet mission requirements. We create significant value for our clients by bringing subject matter expertise across the federal marketplace in the disciplines of Acquisition Lifecycle Management, Program Management Support Services, Systems Engineering and Technical Assistance, and Facilities and Engineering Management. Excellence, Accountability, Community, Humility and Integrity are the core values of E3/Sentinel. We are recognized leaders in the management consulting community as trusted partners to federal agencies and to industry. We are an organization that offers both our employees and clients an exceptional experience; our culture is contagious, and we always maintain a genuine reputation. EEO Statement (Select the Only Available Option)E3/Sentinel is an equal opportunity employer and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) federal contractor. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, protected veteran status, or status as a qualified individual with a disability. E3/Sentinel hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
E3 Federal Solutions, LLC