Sr Document Controls Specialist

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails providing leadership and expertise in researching and implementing document controls tools and best practices. Administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. Defines normal standards and workflows for document management as well as administers the collection, authorizing, publication, storage and retrieval of documents. Provides training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel. May mentor, direct, and oversee the work of earlier career staff.

What You'll Do:

• Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval and retention of documents.

• Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.

• Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.

• Develops and implements document retention and archival processes that align with HNTB and client needs and comply with applicable laws.

• Reviews new and revised documentation for suitability and conformance to HNTB or client standards.

• Performs and/or supports quality reviews and audits associated with document controls procedures.

• Provides training to project personnel regarding document control and record retention policies, procedures, and project management system use.

• Quality controls all doc control deliverables prepared by support staff.

• Mentors Document Controls Specialists I, II and III if applicable and may serve as technical lead.

• Performs other duties as assigned.

What You'll Need:

• Associate's degree in relevant field and 9 years relevant experience, or

• In lieu of degree, 11 years of project controls and/or technical administrative support experience

What You'll Bring:

• Ability to organize and think in a structured way

• Critical thinker able to see impact of decisions throughout system

• Ability to communicate with other staff and management

What We Prefer:

• The applicant must be detail-oriented with a focus on quality

• Proficiency in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook and Teams is required

• Having advanced proficiency in Word and Excel is crucial

• Experience with SharePoint and workflow management is crucial

• Experience working with ProjectWise and Bluebeam is a plus

• Experience in two or more phases of project lifecycle (e.g., predesign, design, procurement, construction, and post-construction phases)

• Experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)

• One or more of the following certifications: CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalent

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#AS #ProjectControls

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Locations:

Parsippany, NJ (Fairfield)

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.