WSP New York , NY 10007
Posted 3 weeks ago
Be involved in projects with our Project Controls Team and be a part of a growing organization that meets our client's objectives and solves their challenges.
At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future!
WSP is currently initiating a search for a Senior Document Control Manager for the New York, NY Office.
Influence the narrative by understanding what needs to be done. Support the Project vision and initiatives.
Implement efficient work-flow process, monitor daily activity, implement modifications.
Administer the existing "Electronic Document Management System (EDMS) QA/QC Plan":
Work within the existing "Electronic Document Management System (EDMS) QA/QC Plan":
Maintain documentation in Sharepoint, Sharepoint Online, Ineight, Projectwise or comparable platforms.
Work with Information System Mgmt. Team for access, security and troubleshooting.
Knowledge of document management process and procedures and systems
Provide Document Management support to entire project team:
Retrieve files Upload / Download files from EDMS, Manage Document Naming Convention,numbering, assigning, distribution.
Process Incoming/Outgoing Transmittals
Initiate and track document reviews
Master Drawing Control and Drawing Maintenance
Monitor and Manage the Sharepoint Online FTP Site
Ensure that electronic record files as required are maintained in good order to comply with QA and contractural requirements
Produce reports on documentation and progress as requested
Perform reoccuring training on Document Management Requirements and EDMS use.
Optimize Document Control productivity, efficiency, and service quality across all departments.
Work with project department leads to ensure timely processing of documentation along with any future
Who You Are
Minimum 7-10+ years' experience working on design, construction or similar projects including start-up and closeout processes.
Bachelors degree or equivalent in a related field.
Working knowledge of Sharepoint, Sharepoint Online, Procore and Projectwise.
Working Knowledge of various Electronic Document Management Systems (Sharepoint, Sharepoint Online, Ineight, Projectwise,
Advanced computer and word processing skills using MS Office applications including SharePoint
Manage/Co-Manage Document Control Team Members as required
Excellent interpersonal, written and verbal communication skills
Ability to coordinate several high-priority deadlines simultaneously
Ability to demonstrate flexibility when dealing with changing priorities
Excellent organizational & prioritizing skills with the ability to multitask
Exhibit an extremely high level of professionalism and superior attention to details
Ability to interface and interact with Management and Client Representatives at all levels
Exceptional client relations and customer service skills
Able to demonstrate sense of initiative and ownership
Aptitude to exercise foresight as well as good business judgment to anticipate and solve problems with minimal oversight
Energetic, self-motivated and quick to learn with a focus on continuous improvement
Ability to work in a team or independently in a multi-disciplinary team environment
Maintain confidentiality at all times
Excellent written and verbal communication skills
Champion best practice for document & records management across the project.
Procore or comparable platforms
Compensation and Benefits:
WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee's career.
Expected Salary: $110,000 - $143,000
WSP USA is providing the compensation range and general description of other compensation and benefits that the company in good faith believes it might pay and/or offer for this position based on the successful applicant's education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, or federal law.