The Sr. Contract Administrator will be part of the GWSorganization and dedicated to a single client account. The primary responsibilities will focus onplanning, executing and reporting on operational, regulatory and contractcompliance related audits/reviews, designing and testing internal businesscontrols, development of test scripts, process maps, and other related duties.
ESSENTIALDUTIES AND RESPONSIBILITIES
Assistin the development and management of on-account processes used to identify andevaluate business areas' risks and control self-assessments protocols.
Documentaudit procedures, developing criteria, reviewing and analyzing evidence, anddocumenting processes and procedures.
Conductscompliance and risk assessments, and identifies any control gaps in order tomitigate identified risks and formulate steps for improvement and/orcorrection.
Performsaudit procedures to verify that controls are operating through testing andinterviewing techniques.
Documentproject plans, action plans, presentations and project results from businessoperational units and support functions.
Provideadvice on internal control and risk management, to include but not limited to,responding to questions on audit and risk management techniques.
Evaluates and administers agreements for contracted servicesincluding preparing new contracts, contract renewals, and contract amendments.
Coordinates compliance procedures with vendors includinglicensing and insurance certificates.
Coordinates daily facility maintenance and landscapingrequirements with vendors.
Schedules periodic vehicle maintenance. Monitors andevaluates vendor performance.
Monitors and evaluates vendor performance utilizingestablished processes and systems. Administers SPM process coordinating withinternal and external contributors, and preparing reports for internal andexternal (suppliers and clients) stakeholders.
Identifies safety, operational, and maintenance issues.
Coordinates advanced contractual support for special facilitymaintenance and repair projects.
Other duties may be assigned.
No formal supervisory responsibilities in this position. Mayprovide informal assistance such as technical guidance, and/or training tocoworkers. May coordinate and assign tasks to co-workers within a work unitand/or project.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High School diploma or general education degree (GED) required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of four years of related experience and/or training.
CERTIFICATES and/or LICENSES
C.P.M., C.P.S.M. or N.A.C.M. certifications or eligibility preferred.
Excellent written and verbal communication skills. Strong organizational and analytical skills.
Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite.
Ability to achieve working level skills in either a contracts database or Ariba Contracts Management Module.
SCOPE OF RESPONSIBILITY
Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
CB Richard Ellis