Under limited supervision, upholds the integrity of real estate portfolio data for large, complex portfolio of clients. Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database.
Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained. Acts as lead for lease administration team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Resolves critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items. Establishes and maintains working relationship with clients and/or landlords.
Acts as a team lead including providing work flow direction to co-workers and providing account supervision. Ensures data integrity and accuracy by performing quality control review of work completed by team members.
Prepares lease abstracts and edits them for accuracy. Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients.
Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database.
Prepares export files and sends to accounting for payables processing.
Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding. Reviews profit center reports for accuracy.
Prepares and distributes periodic and ad hoc reports in a timely, accurate manner. Designs reports utilizing various report writers, Excel, Word, and/or Access. Reviews standard reports prepared by team members for accuracy.
Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
Creates and maintains client lease files ensuring they contain current, accurate information.
Serves as a member of a transition team, if needed, to get a new account set up and operating quickly and efficiently.
Cross-checks and reviews work of peers to ensure quality and accuracy of data.
May provide and/or assist with budgeting and forecasting activities.
May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
Performs other duties as assigned.
No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. Coordinates and assigns tasks to co-workers within a work unit and/or project.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High school degree or general education degree required plus a minimum of four years related work experience, preferably including property management or accounting. Bachelor's degree from a four-year college or university with Accounting, Finance or Real Estate preferred.
CERTIFICATES and/or LICENSES
Excellent written and verbal communication skills. Strong organizational and analytical skills.
Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Requires in-depth knowledge of financial terms and principles. Ability to calculate complex figures and conduct financial/business analysis including the preparation of reports.
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Ability to work well under pressure. Advanced organizational skills.
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers, supervisor and clients.
CB Richard Ellis