Sr Analyst, Payroll

We are currently seeking an organized and analytical Senior Analyst, Payroll who will be responsible for day-to-day in-house payroll processing and compliance tasks, ensuring accuracy, timeliness, and adherence to regulations. The role includes managing in-house multi-state payroll, garnishments, and tax reporting, while also ensuring the integrity of employee wage and tax data.

WHO YOU ARE

• Organized, Flexible, and Adaptable. You have a keen eye for detail and pride yourself on delivering quality work. You multitask well, re-prioritize accordingly, and meet deadlines consistently. You keep your cool during stressful situations, remain resilient, and quickly find solutions in order to meet the changing needs and priorities of the business.
• A Collaborator and Trusted Team Player. You enjoy partnering with others -whether internal or external- and build constructive working relationships that foster cooperation in order to get work done and deliver great results. You are united with teammates and follow through on commitments.
• A People Person. Building professional and high quality relationships with vendors and area businesses comes naturally to you.
• Creative. You like thinking outside the box to come up with smart solutions to new challenges, and you embrace the opportunity to live in the gray.
• A Strong Communicator. Your writing and speaking skills are clear and effective, helping you connect well with others. Through your past experience, you've also built skills that help you effectively persuade and gain the support of others.
• Motivated. You invest extra energy to reach your goals.
• Energetic and Positive. You are an outgoing, gregarious brand ambassador who motivates and excites others to elevate their performance.

WHAT YOU'LL DO

• Payroll Processing: Manage accurate and timely processing of biweekly and weekly payroll cycles. Oversee quick pays (manual checks) from initiation to completion. Balance weekly payroll check runs and prepare weekly payroll funding.
• Garnishment Management: Handle garnishments, including interpreting orders, creating records in HCM Cloud, and remitting payments (e.g., e-IWO, ACH for child support). Test new enhancements to the garnishment process. Manages disbursement of funds via EFT for Child Support withholdings via ACH process
• Tax Functions: Prepare tax balance adjustments. Reconcile weekly payroll tax funding. Process W-2 income and taxes in HCM Cloud. Coordinate and file payroll tax deposits daily, monthly, and annually. Perform internal payroll tax audits and correct variances including analyzing ADP reports. Apply for new state tax accounts and manage tax profile corrections. Monthly, Quarterly and Year-End tax processes, ADP transmission, and tax reconciliation. Resolves IRS and State Payroll Tax Notices. Process employee relocations and assist with payroll-related government reporting. Responsible for partnership with our third-party tax service, ADP.
• Compliance & Reporting: Ensure compliance with federal, state, and local payroll and payroll tax laws. Reconcile weekly, biweekly, and year-end payrolls, including W-2 issuance. Prepare quarterly Multiple Worksite Reporting and other quarterly reporting. File tax returns, as required. Respond to audit requests. Manage the W-2 Hotline and resolve employee inquiries.
• Process Improvement & System Testing: Participate in system update testing 5-6 times per year to ensure payroll accuracy. Continuously review and recommend payroll and payroll tax process improvements. Stay current with payroll tax regulations and attend webinars and conferences.
• Customer Service: Respond to payroll inquiries via video, chat, phone, or email. Provide customer support for tax-related and general payroll questions via the HR Help Desk.
• Stock Transactions: Manages daily stock activity and validates tax withholdings are accurate and processes the W-2 income and taxes. Prepare daily tax funding, if applicable.
• Other: Represents the Company professionally at all times. Consistently maintains a professional courteous attitude when dealing with residents, coworkers and the general public. Performs other duties as necessary.
• Training: Attend Chapter Meetings, Year-End Webinars, and ADP sponsored conferences to continue education.
• Perform other payroll operations duties, as assigned. \

REQUIREMENTS

• Education: Degree in Accounting, Finance, Human Resources, Business, or a related field or equivalent combination of years of experience with High School diploma/GED
• Experience: 5+ years of experience in payroll processing for a multi-state organization including payroll tax experience in a multi-state environment.
• Skills:
• In-depth knowledge of payroll principles, tax laws, practices, and procedures
• Familiarity with payroll software systems, with experience in Oracle Cloud highly preferred
• Experience with ADP SmartCompliance, preferred
• Strong verbal and written communication skills
• Strong interpersonal skills
• Collaborative work style; high team-orientation
• Open to change; agile; high learning agility
• Strong analytical skills coupled with sound judgment
• Strong problem-solving abilities
• Ability to analyze and interpret data to identify opportunities and propose solutions
• Strong attention to detail; strong compliance orientation; high quality of work product
• Ability to prioritize; effective time management
• Self-directed; ability to proactively ask questions and surface issues/concerns
• Professional maturity, integrity, ability to maintain confidential data and information
• Strong business acumen; strong fiscal and technical aptitude
• Proficient in Microsoft Excel.
• In-depth knowledge of payroll and payroll tax laws and regulations.

This role is ideal for someone who can manage complex payroll and payroll tax functions while ensuring compliance and accuracy in a fast-paced environment.