Sr. Administrative Specialist

Job Posting

Important Recruitment Information for this vacancy

• Job Posting closes: Open until Filled

• Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

https://www.kdads.ks.gov/

About the Position

• Who can apply: Anyone

• Classified/Unclassified Service: Unclassified

• Full-Time/Part-Time: Full-time

• Regular/Temporary: Temporarily Funded through 3.30.2025

• Work Schedule: M-F/Days

• Eligible to Receive Benefits: Yes

• Veterans' Preference Eligible: Yes

• Search Keywords: Senior Administrative Specialist

Compensation: Up to a maximum salary of $40,000 annually (Temporarily Funded through 3.30.2025)

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The Senior Administrative Specialist will assist the Demonstration Project Manager to coordinate collaboration and communication between the Demonstration Project and the existing efforts to implement the CCBHC model in Kansas (including entities external to the CMHC system). The incumbent manage communication between KDADS BHS staff and external entities. The incumbent will manage the creation of progress reports, meeting notes, and site review packets. The incumbent will oversee the scheduling of review visits, site visits, and other State travel-related needs. Incumbent will assist with the oversight and tracking of grant funds, team expenditures, and other funding as needed.

Job Responsibilities may include but are not limited to the following:

Collaboration

Manage KDAD's relationships with the Association of Community Mental Health Centers (ACMHCK), and Community Mental Health Centers (CMHCs) to successfully implement the SAMHSA CCBHC model. Represent KDADS to external organizations interested in the CCBHC model. Work with the technical assistants to coordinate meetings with external stakeholders to educate State and Local leaders about the CCBHC project in preparation for Demonstration.

Communication

Direct the coordination of activities related to baseline reviews and full certifications reviews conducted by the Quality Assurance team. Duties include managing the team's interview scheduling, providing regular reminders on deadlines, disseminating information to the CMHCs/CCBHCs, and providing input on continuous quality improvement plans.

Data Collection, Input, & Management

Support the Demonstration Project Director, technical assistant(s), quality assurance staff, and CCBHC team by leading the organization and documentation of progress of entities as they move toward being certified as a CCBHC; including, but not limited to, supervising the writing of reports, overseeing the creation of presentations around CCBHC criteria, and facilitating calls and meetings between KDADS and external entities.

Budgeting/Finance

Oversee funding provided to the CMHCs/CCBHCs for CCBHC expansion and implementation. Submit invoices from CMHCs/CCHBCs for prompt payment. Using Excel, track expenses of the Demonstration Grant and other grants to provide an audit trail of expenditures. Ensure compliance with all aspects of grant administration.

Special Projects

This position will manage all travel for CCBHC Planning Grant Staff and Medicaid funded staff. Duties include, advising employees on travel documents and travel policies. Additional duties include, booking flights, hotels and rental cars, recording travel activities, assisting with completion of KDADS1 form and registrations, lodging reservations, vehicle rentals airfare reservations and travel authorizations.

Qualifications

Minimum Qualifications:

• High School Diploma/GED

• Four years of experience in general office, clerical and administrative support work.

• Knowledge and/or passion for mental health

• Strong communication and writing skills.

• Experience with Microsoft Excel and/or budgeting

• Travel Required (up to 20%)

Preferred Qualifications:

• Experience of grants management or experience working on federal grants

• Experience working with public health, social services, or Community Mental Health Centers in Kansas

• Extensive knowledge of and experience with issues surrounding behavioral health services and social services

Recruiter Contact Information

KDADS - Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: 785-296-0463

Fax: 785-368-6688

Email: KDADS.APPLY@ks.gov

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page.

*This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page.

*This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

• Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

• Email - sent to the Preferred email on the My Contact Information page

• Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job

• Instructions" and "How to Search for a Job

• Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers

• My Job Applications page

• Transcripts

• DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Resume

• Cover Letter

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.