The Senior Administrative Assistant will also provide project management support including submission and tracking of purchase orders, meeting management, team meeting minutes, and other identified projects and processes to support the excellence and operations of these functions.
Provide general administrative support
Manage Outlook calendar for Senior Director for Worldwide Medical Operations considering multiple time zones and priorities
Plan large, complex meetings and manage all meeting logistics for these functions
Schedule and manage travel.
Prepare and submit expense reports
Actively participate as a member of the Worldwide Medical Operations community and provide cross coverage support to other functional leads as needed
Provide administrative support for Senior Director, Worldwide Medical
3 or more years of administrative experience required. Familiarity with biotechnology/ pharmaceutical industry preferred. Equivalent combination of education and experience considered
Must have excellent communication skills, proficiency with computers, including MS office suite and the ability to quickly learn new technologies and processes. Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact. Demonstrated experience in execution and accountability for project coordination and, or management. Anticipates needs and potential obstacles.
Applies innovative problem solving methods and generates ideas; is solution oriented; owns projects and tasks until completed; implements and communicates solutions and outcomes. Assist visitors on behalf of manager. Must be capable of understanding priorities and making responsible decisions with limited information; accomplishes tasks independently, has strong personal awareness.
Bachelor's Degree is required