Sr. Administrative Assistant (Onsite)

Date Posted:

2024-03-11

Country:

United States of America

Location:

HAL31: Huntsville, AL 420 Jan Davis Drive , Huntsville, AL, 35806-4545 USA

Position Role Type:

Onsite

Collins Aerospace is searching for a professional individual to join our dynamic Commercial Avionics, Military Avionics and Helicopters, Rotary Wing Solutions team as a Sr. Administrative Assistant based in Huntsville, Alabama under direct supervision of the Associate Director of Programs and Site Lead.

This role will provide administrative and site support to the Associate Director of Army Rotary Wing Programs and will also support employees of the Rotary Wing Solutions business, to include multiple leaders and their staff. This individual will support a wide variety of site activities, program activities, organizational activities, and customer focused activities by participating in or conducting the planning and coordinating. Works with the facility manager to maintain the site in accordance with safety and security regulations.

Primary Responsibilities:

• Interfaces with all levels of Collins personnel and external contacts to coordinate team efforts and exchange information requiring moderate interpretation or discussion.

• Can work in a confidential and highly responsive relationship with management at a more senior level of responsibility and discretion.

• Types and assembles data (i.e. tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing and page lay-out.

• Proofreads typed data ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity.

• Composes letters, memorandums, and recurring reports without dictation, for appropriate signatures.

• Support with computer-based tools, including scheduling of conference rooms, maintenance of distribution lists, scheduling meetings (live and virtual), and distribution of electronic media.

• Establishes, maintains, and revises team files, including web-based files on TeamSpace and/or ALM Confluence, OneDrive, Microsoft-based files; maintains control files on confidential or high priority matters and follows up on outstanding issues when required.

• Receives and prioritizes telephone calls, business visitors, and incoming mail, routes mail and inquiries to proper personnel.

• Maintain calendars, schedule appointments, arrange departmental meetings/conferences, and attend meetings to take notes.

• May prepare materials for executive meetings.

• Responsible for support and coordination of employee moves, maintenance, coordination, and facilitation of new-hire activities.

• Arrange events, VISA process for travel, travel, hotel reservations and prepare expense reports when required.

• Performs as an integral member of the Collins facility security in accordance with the facility security plan to include entry of visitors into visitor's log, verify status of visitors for entry to the facility, issue and manage visitor's badge system.

• Order, arrange and establish a master list to track office stationery and pantry supplies.

• Support Value Stream Managers and Engineering Managers on any ad hoc projects as and when required.

• Support facility functions and support activities on any ad hoc projects as and when required.

• Ability to resolve routine inquiries/problems, escalate complex/challenging issues to higher levels for further discussion as well as to undertake any new tasks as assigned.

Qualifications/Experience Required:

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience OR In the absence of a HS diploma, GED or AA/AS degree, 8 years of relevant experience is required OR A Bachelor's degree in the appropriate discipline and less than 2 years of relevant experience.

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Preferred Qualifications:

• Prior and recent experience as a Sr. Administrative Assistant

• Proficiency with MS Office, scheduling, Teams, etc.

• Demonstrated embodiment of a positive mindset along with sense of urgency and ownership.

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market.

Our Avionics team advances flight deck solutions, airborne communications, vision systems, sensors and fire protection for commercial and military customers around the world. That means we're helping people reach their destination safely and keeping pilots, passengers, flight crews, airlines, airports and military personnel connected and informed. And we're providing industry-leading fire protection and safety systems that our customers can count on when it matters most. Are you ready to learn from the most knowledgeable experts in the industry, develop the technologies of tomorrow and reach new heights in your career? Join our Avionics team today.

#reempowerprogram

This role is also eligible for the Re-Empower Program. The Re-Empower Program helps support talented and committed professionals as they rebuild their capabilities, enhance leadership skills, and continue their professional journey. Over the course of the 14-week program, experienced professionals will gain paid, on-the-job experience, have an opportunity to participate in sessions with leadership, develop personalized plans for success and receive coaching to guide their return-to-work experience. Upon completion of the program, based on performance and contributions participants will be eligible for a career at RTX.

Minimum Program Qualifications

To qualify for the Raytheon Technologies, Re-Empower Program, candidates should:

• Be on a career break of one or more year at time of application

• Have prior experience in functional area of interest

• Have interest in returning in either a full-time or part-time position

Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.

WE ARE REDEFINING AEROSPACE.

• Please ensure the role type (defined below) is appropriate for your needs before applying to this role

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite. Ratio of time working onsite will be determined in partnership with your leader.

Remote: Employees who are working in Remote roles will work primarily offsite (from home). An employee may be expected to travel to the site location as needed.

Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world - and access to Collins sites when their work requires in-person meetings.

Some of our competitive benefits package includes:

• Medical, dental, and vision insurance

• Three weeks of vacation for newly hired employees

• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option

• Tuition reimbursement program

• Student Loan Repayment Program

• Life insurance and disability coverage

• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection

• Birth, adoption, parental leave benefits

• Ovia Health, fertility, and family planning

• Adoption Assistance

• Autism Benefit

• Employee Assistance Plan, including up to 10 free counseling sessions

• Healthy You Incentives, wellness rewards program

• Doctor on Demand, virtual doctor visits

• Bright Horizons, child and elder care services

• Teladoc Medical Experts, second opinion program

• And more!

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again.

Apply now and be part of the team that's redefining aerospace, every day.

The salary range for this role is 44,000 USD - 102,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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