JOB SUMMARY / GENERAL DESCRIPTION:
Provides administrative support to a general manager or president of a division through a variety of tasks related to organization, coordination, and communication. Responsible for confidential and time sensitive material. Handles advanced level administrative support for the leader in a specific division or DC location. Provided a wider variety of more complex administrative work
ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES:
Other duties may be assigned. A teammate in this position must have the ability to:
Coordinate and track status of department initiatives and projects; follow-up on outstanding action items and reports status to manager.
Schedule and coordinate meeting rooms and catering services.
Respond to phone calls, emails, voice-mails, and written correspondence.
Coordinate and effectively communicate with staff, teammates, vendors, and customers in a professional and courteous manner.
Coordinate travel, meetings, sessions, and other events.
Gather statistical data for weekly/monthly reports, prepare, and distribute if needed.
Compile documents and information including graphics and visuals.
Maintain accurate files and records.
Make photocopies and faxes documentation as needed.
Track and reconcile team /department expense reports.
Order business cards, company stationary, office supplies, etc.
Maintain sensitive and confidential information.
Escalate issues to management, when appropriate.
Exercise strong judgment within areas of responsibility.
MINIMUM QUALIFICATIONS AND REQUIREMENTS:
A teammate in this position must:
High School Diploma or equivalent.
Associates Degree, college coursework, or business school training.
2 or more years administrative/clerical support.
Advanced MS Office experience
Strong problem-solving skills.
Excellent oral and written communications skills.
Ability to work in diverse and fast paced environment.
Mclane Company, Inc.