This role will be based in either New York or Chicago, depending on which location the applicant chosen for the role is currently residing.
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We are looking for a Sr. Administrative Assistant to provide administration and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of the executive team and flexibly accommodating work schedules.
Collect and prepare information used for presentations and meetings for executive staff
Document meeting minutes as well as manage action items
Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
Reconcile expense reports and purchase requisitions submissions
Develop and manage meeting communications and cadence activities
Manage special projects for and with the senior staff
Provide back-up support for other executive administrators
Work with HR, Finance, Legal and other groups on reporting and reconciliation
Experience with project and budget management
Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools
Experience supporting a large, rapidly expanding global sales organization
Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
Excellent communication, teamwork and organizational skills
Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
Ability to quickly learn and adopt new technologies and processes
Ability to create and modify processes and scale best practices across the organization
Ability to confidently interact with senior and executive level management
Ability to work in a fast-paced, startup environment
Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision