Sr Administrative Assistant II, Surgery

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Job Summary UT Southwestern Medical Center is hiring a Senior Administrative Assistant II in Surgery. This role provides administrative support to the Department of Surgery's leadership team and faculty in the Chairman's Office. Responsibilities include travel review and approval process, calendar management, organizing meetings, obtaining travel approvals, arranging travel for conferences, maintaining spreadsheets for travel budgets, managing re-credentialing processes, overseeing licensures, monitoring society memberships, ensuring compliance with governing bodies, processing expenses, reimbursements, and standard institutions financial/purchasing transactions.

Ideal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication excellent customer service abilities, adept time management and prioritization skills, consistent follow-through, and a high work ethic. Experience and Education High school graduation or GED and four (4) years related work experience required May consider higher education completed in lieu of minimum requirements Preferred Skills/Experience Detail oriented Organized Strong verbal and written communication Multi-tasker in fast-paced environment Excellent customer service skills Job Duties May perform some or all of the following:

Manages Department’s Travel review process and approvals Provides moderately complex administrative skills for a department leadership Selects office vendors and monitors purchasing processes Receive guests in chairman’s suite May assist with overflow work from administrative and executive assistants Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department Composes and processes repetitive and non-repetitive documents in accordance to established procedures Organizes office procedures to ensure effective operation Acts as department liaison with other departments and agencies Processes purchasing transactions following institutional policies and procedures Determines work priorities and monitors progress toward work deadlines Ensures document retention processes are followed using established guidelines To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/ This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare – no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits