Sr Administrative Assistant - Emergency Medicine

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2021-2022 rankings.

It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute. Since 1944, almost 1.8 million people have turned to MD Anderson for cancer care.

The institution pioneered a multidisciplinary approach to research-driven care. In Fiscal Year 2021, MD Anderson invested more than $1.03 billion in research.

JOB SPECIFIC COMPETENCIES

Provides direct administrative support to a highly productive clinical and research faculty and APPs

• Coordinates, organizes, and carries out the day-to-day activities of the office, spending the majority of time on administrative support for assigned faculty and applying institutional policies

• Maintains daily calendar of appointments and events

• Composes and edits correspondence and other documents

• Tracks CME, RME, and ethics credits annually per assigned faculty

• Prepares and submits the Texas Standardized Credentialing Application every two years

• Maintains and updates faculty CVs in the Institutional electronic system and NIH Biosketch and Other Support

• Assists in preparation and submission of manuscripts, abstracts, book chapters, grants, and protocols

• Assists in asset inventory and tracking faculty assets

Coordinates Travel arrangements and expense reimbursements

• Makes travel arrangements, applying both institutional and departmental policies.

• Prepares reimbursements for travel for assigned faculty and faculty assigned to other administrative assistants

• Arranges conferences according to department specifications, including booking rooms, catering, and equipment

• Submits reimbursements, monitors and balances the PRS budget activity per assigned faculty

• Tracks annual extramural per assigned faculty

Weekly Timekeeping Activity for the Department of Emergency Medicine

• Performs the weekly administrative timekeeping functions for the department including Kronos timekeeper, Web Schedule EM Time-Off calendar administration

• Creates weekly vouchers for MDA Moonlighters and monthly vouchers for the part-time Clinical Specialists

Fiscal Activity and Financial Reporting

• Prepares purchase requisitions as required for the procurement of items requested by the department or assigned Faculty in accordance with the Institution's purchasing guidelines

• Track and maintain Faculty expenditures and use of PRS Development Funds on tracking system

• Assists in the reconciliation of departmental charge capture/work queue to ensure revenue recognition is completely timely.

Other duties as assigned

EDUCATION: High school diploma or equivalent.

EXPERIENCE: Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 167297

• Employment Status: Full-Time

• Employee Status: Regular

• Work Week: Days

• Minimum Salary: US Dollar (USD) 45,000

• Midpoint Salary: US Dollar (USD) 56,500

• Maximum Salary : US Dollar (USD) 68,000

• FLSA: non-exempt and eligible for overtime pay

• Fund Type: Hard

• Work Location: Hybrid Onsite/Remote

• Pivotal Position: No

• Referral Bonus Available?: No

• Relocation Assistance Available?: No

• Science Jobs: No