Sr. Administrative Assistant

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

We are actively seeking a Senior Administrative Assistant to provide comprehensive support to our department chair. This position requires a high level of professionalism, organization, and the ability to work independently with minimal supervision. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes, and develops custom reports. Requires thorough knowledge of company policy, organization, personnel, and services. The successful candidate will be adept at managing a variety of administrative tasks to ensure smooth and efficient operations.

As a successful candidate, you will:

• Organizes & expedites flow of work through administrator's office; initiating follow up action as appropriate.

• Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.

• Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations, and confidential material.

• Establishes, maintains & has frequent access to confidential files, logs & records.

• Assists in planning & organizing special projects.

• May utilize assistance of lower level secretarial or clerical employees on a project basis.

• Coordinate and book travel, including flights, accommodations, and itineraries.

• Schedule and organize meetings, including preparing agendas and ensuring all necessary materials are available.

• Manage and prioritize the department chair's email correspondence.

• Oversee and manage complex calendars, ensuring optimal time management.

• Create and develop custom reports as needed. Initiates all business-related expense reimbursements including membership due renewals, travel reimbursement. Maintains detailed accounting of all expenses.

• Prepare and distribute minutes of meetings promptly and accurately.

• Operate with a high degree of independence and minimal supervision.

Your qualifications should include:

• 2 years post high school trade, business or professional school bachelor's degree preferred. Experience may substitute for minimum education requirements.

• 3-5 years of prior related experience

• Proven experience in an administrative role, preferably at a senior level.

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to develop custom reports using various software tools.

• Attention to detail and accuracy.

• Ability to handle sensitive information with discretion.

• Strong problem-solving abilities and the capability to work independently.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

Additional Information:

COH employees may apply for a transfer or promotion to job openings for which they meet the minimum qualifications if they meet the following criteria:

• Employed at COH in current role for at least one year, unless otherwise stipulated in an applicable collective bargaining agreement.

• Are in good standing and have no current performance issues

To learn more about our Comprehensive Benefits, please CLICK HERE.