Sr. Administrative Assistant

Join our team of pioneers!

Based in Cambridge, MA and Gaithersburg, MD. We are committed to improving the health of people worldwide with our fundamental research and our work in the area of development of immunotherapies utilizing the full potential of the immune system to fight cancer, infectious diseases and other serious diseases. We believe in scientific rigor, innovation and passion as driving forces. BioNTech was founded by scientists and physicians to translate science into survival by combining fundamental research and operational excellence.

With decades of deep immunology expertise and experience in developing and optimizing mRNA as part of its broad suite of novel technologies, the company is working with the global community to defeat life-threatening and serious diseases such as cancer, COVID-19, malaria and tuberculosis. The first ever approved mRNA vaccine was created in the labs of BioNTech in Mainz, Germany. A fully integrated immunotherapy powerhouse. We remain focused on bringing our broad pipeline of next-generation immunotherapies and vaccines to people around the world to address cancer, infectious diseases, as well as a growing list of other medical conditions. To accomplish this, we continue to be deeply rooted in science and academic research while also having built a fully integrated, global immunotherapy company with cGMP and GMP manufacturing facilities anchored around deep expertise in immunology and complemented by an expanding set of capabilities.

Sr. Administrative Assistant

Reporting to the Manager, Office Operations of BioNTech's Gaithersburg Cell Therapy R&D and Manufacturing center, the role's primary responsibilities include:

• Calendar management, scheduling meetings and domestic/international travel, communication support, site wide activities support, and other special projects as requested.

• Plans, coordinates, and manages internal and external meetings and events within the site and with other company divisions in the US and EU including preparing agendas and meeting materials.

• Assist in preparation of business and operating review materials and other key presentation requirements for internal and external meetings.

• Prepares any requested documents, including PowerPoint, Excel charts and/or Word.

• Handles meeting logistics (e.g. room reservations in multiple locations, orders refreshments, catering, schedules IT/AV support & facilities requests)

• Prepare expense reports and act as delegate in Travel approvals and IT requests as needed.

• Write and distribute communications on behalf of Office operations and Site Leadership Team to internal and external audiences.

• Support staff recruiting and rapid onboard of new hires, temporary/contract staff.

• Track and coordinate departmental initiatives and projects by driving actions and timelines as appropriate.

• Mentor, collaborate and direct work of other administrative staff when needed.

• Act as a backup for Manager, Site Operations, and Site Leadership as needed.

• Remain current on BioNTech relevant policies, procedures, and systems.

Requirements

• Bachelor's Degree or 4+ years of Administrative Assistant experience and prior experience supporting senior management, preferably in the biopharma industry and in a global environment (US/EU)

• Excellent communication skills (written and verbal) and have working knowledge of communication tools and templates for internal use.

• Highly proficient with technology, including MS Office Suite, SharePoint and the ability to quickly learn new technologies and processes (Basic Project Management training preferred)

• Excellent organizational skills with a demonstrated ability to work in an accurate and detailed manner managing multiple and changing priorities with excellent interpersonal skills, and a customer service and problem-solving mindset that anticipates what is needed.

• Must have attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.

• Ability to maintain confidentiality in all situations.

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Benefits for you:

BioNTech US is committed to employee wellbeing and offers best-in-class benefits & HR programs to support an inclusive & diverse workforce. Salaried/Position-Targeted Hourly Employees working 30+ hours per week are eligible for our comprehensive benefits package. Benefits include but are not limited to:

• Medical, Dental and Vision Insurance

• Life, AD&D, Critical Illness Insurance

• Pre-tax HSA & FSA, DCRA Spending Accounts

• Employee Assistance & Concierge Program (EAP) available 24/7

• Parental and Childbirth Leave & Family Planning Assistance

• Sitterstream: Virtual Tutoring & Childcare Membership

• Paid Time Off: Vacation, Sick, Bereavement, Holidays (including Floating) & Year-End U.S. Shutdown.

• 401(K) Plan with Company Match

• Tuition Reimbursement & Student Loan Assistance Programs

• Wellbeing Incentive Platforms & Incentives

• Professional Development Programs

• Commuting Allowance and subsidized parking

• Discounted Home, Auto & Pet Insurance

…and more! More details to be shared.

BioNTech is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. BioNTech does not tolerate discrimination against employees or applicants because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

If you are unable or limited in your ability to use or access BioNTech's online application tools due to a disability, you can request reasonable accommodations by calling 1-857-228-6231or by e-mailing jobs@biontech.de. Thank you for your interest in BioNTech.