Under general supervision, performs various administrative, clerical, data collection, data entry, and report writing tasks specific to the Facilities group. Assignments require a working knowledge of standard Company processes and proficiency in utilizing related PC software.
Note: Employees working in a larger office may serve in a lead capacity for one of the functions listed below.
Responsible for greeting visitors. Maintains visitor sign-in book.
Answers incoming calls, screens callers and directs calls accordingly. Supplies information regarding the organization to the general public, clients and customers.
Maintains and updates information on Safety and Employment/Labor Relations bulletin boards.
Coordinates office supply order and distribution.
Coordinates conference room schedules.
Coordinates and/or schedules any special conference room requests (i.e. projectors, video teleconferencing, easels, catering, etc).
Acts as Emergency 911 Desk Respondent.
Processes OCR's for vendor invoices and submits for payment.
Maintains appearance of conference rooms/break areas/common areas.
Attends scheduled facility team meetings.
Encourages safe and secure work environment and practices.
Adheres to corporate security standards and policies.
Assists with facility project work.
May receive, distribute, apply postage to outgoing mail, and ensure evening delivery to post office or late pickup box.
May ship and receive mail and packages.
May provide one facility paid UPS shipment per week to Houston and Pasadena (expenses, payables and Pasadena overhead distribution).
May stock shared equipment with paper and toner; call for maintenance when required.
May stock coffee bar and break areas.
May orders mailroom supplies.
Performs other responsibilities unique to the location:
Occasionally drives to nearby job sites to collect paperwork, deliver supplies, and perform program library and document archiving tasks. Sites are within 20 miles. Parsons fleet vehicles are available.
High school diploma (or equivalent) and 3-5 years of relevant work experience. Some college level education or facilities related certification coursework preferred.
Requires strong verbal communication skills, demonstrated keyboard and basic data entry skills, and a familiarity with established procedures and reference documents.
Organizational, interpersonal and customer service skills are required.
Working knowledge of company policies and procedures.
Parsons Commercial Technology Group Inc.