Sr Admin I, Global Quality Operations
Req #: 1803170
Location: Summit, NJUS
Job Category: Administrative Support
Work Location: 556 Morris Avenue CELSUMWEST 07901
Organization: Celgene Corporation
Employee Status: Full time
Job Type: Regular
Other Locations:US- NJ- Summit West
Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries, and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.
Sr Administrative Assistant ISummit, NJ
CVP Global Quality Operations
A Bachelors of Art or equivalent business/administrative school graduate or relevant job experience. Under the direction of the supervisor, responsible for general secretarial, clerical and administrative support duties within Global Quality Operations. Confidentiality and the ability to handle confidential material is critical to the position. In addition, excellent interpersonal skills, a team perspective and willingness to work with others are also critical requirements.
Responsibilities will include, but are not limited to, the following:
Provide exceptional administrative support for CVP Global Quality Operations.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains Executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel proactively.
Telephone coverage as assigned for CVP Global Quality Operations.
Handles highly confidential information, agendas, communications, announcements etc.
Prepares, submits, processes and tracks expense reports
Maintains staff lists, org charts and other departmental documents
Coordinate Global/Departmental meetings which include operating within defined budget and ensure coordination of all internal and external vendors
Executing technical transactions with accuracy within Oracle or other systems as necessary.
Organize administrative systems to support department members including filing/records retention and other functions as required.
Schedule conference room usage.
Prepare presentation materials in MS Power Point, Excel, or Word as needed.
Responsible for establishing strong network across Celgene including within GPDO.
Develops and maintains excellent relationships with Admin support across Celgene.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Investigate and learn various new technologies to enable communication across the business and propose new ways of leveraging technology to enable the business
Other duties related to the above within Celgene as a whole, as assigned.
Must have excellent interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.
Must be able to work with limited day-to-day supervision.
A Bachelors in Art or equivalent business/administrative school graduate
A Bachelors of Art or equivalent business/administrative school graduate or relevant job experience Strong computer experience with deep Microsoft Office (MS Word, Project, Exel, Outlook, etc) experience and other technologies such as Access Database, Adobe
Excellent written and oral communication skills
Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.