Sr. Admin. Asst. II, Ezra Stiles Deans Office

Essential Duties

1.Oversees and coordinates all administrative and program activities for the Residential College Dean's Office. Coordinates projects as directed by the Dean. 2.

Establishes, selects, implements and coordinates Dean's office procedures, systems and schedule. 3. Advises students on University and college policies and procedures. Serves as a point of contact on academic regulations and advises students on appropriate procedures and processes. 4.

Maintains confidential academic files for current and former students, including assembly and accuracy of updates. Works closely with the Faculty of Arts and Sciences Registrar's Office and Yale College Dean's Office concerning the maintenance of academic records of students. 5. Updates and confirms accuracy of academic reports and student lists compiled from several computer systems. 6.

Confirms and reviews all appointed student records for fulfillment of all academic requirements of Yale College. 7. Manages letters of reference for students in keeping with Yale College policies and sends dossier materials at the request of students and alumni. 8. Coordinates and collaborates with Dean and student housing committee on room draw and housing issues. 9.

Communicates with students, parents and alumni by mail, phone and in person. Answers basic and specialized questions, resolves problems, provides advice, etc. 10. Oversees, monitors and controls office budget and spending. 11.

Works cooperatively to improve the residential and social life of the college community. Together with the Heads office, coordinates coverage for the college. 12. May perform other duties as assigned.

Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of education and related experience.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Position Focus:

Reporting to the Residential College Dean and with limited supervision and guidance from the Assistant Director of Operations, this position provides a high level of administrative support to the Dean of Ezra Stiles and in the day-to-day operations of the Dean's Office. Assists the Dean in the academic, personal and professional advising of students. Occasional weekends and/or evenings may be required as necessary.

Preferred Education, Experience and Skills:

Experience working with faculty and students. Experience in a client/customer facing role.

Experience with Workday Expense reporting and Yale Message. Experience with the Yale College System.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.