Sr. Accounts Payable Representative

POSITION SUMMARY

Pay Range: $22.49 to $31.49

The Senior Accounts Payable Rep. is responsible for Full Cycle Accounts Payable related to vendors including invoice matching, coding, batching, data entry and processing payments. Oversee the maintenance of vendor master files. Monitor invoice progress from receipt thru approval and payment. Provides support and direction to Accounts Payable Representative.

KEY RESPONSIBILITIES

Performed majority of the time:

• Inputs invoices in A/P system for computer check run.

• Keeps files of accounts payable and cash disbursement activities.

• Reviews vendor statements in a timely manner.

• Obtains, records, and prepares deposit slips for all cash receipts received from the Business Office and Cashiers.

• Prepares information and oversees the completion of the 1099's.

• Completes the 1098 Electronic Filing.

• Enters CIP & Fixed Assets into Sage Software and Updates Capital Budget Spreadsheet.

• Carries out the duties of P-card Administrator.

• Demonstrates confidentiality according to PHI regarding patient and co-worker information.

• Determines if credit memos are open.

• Compares information on invoices with that on purchase orders to verify accuracy.

• Computes trade discounts according to invoice terms, and net amounts payable.

• Verifies accuracy of checks before printing, mailing and being sent to appropriate people.

• Processes manual checks as necessary from approved check requests, including date, amount and description.

• Verifies and updates all information on vendor master.

• Assigns and reviews documentation to ensure accuracy of account code, accounting period, pricing and authorization.

• Assists & coordinates all AP system implementations, upgrades and training. Works with MIS.

• Assist the Accountant in month-end accruals and AP/GL entries

• Provides support and direction to Accounts Payable Representative and provides feedback when necessary in a timely manner.

• Resolve invoice and statement discrepancies with vendors and customers.

• Contacts vendors for correct tax information.

Performed occasionally but critical to successful performance of the job:

• Attends continuing education workshops to maintain knowledge specific to work place.

• Updates procedures and creates new ones as needed.

JOB SPECIFICATIONS

Education:

Required

• Courses in bookkeeping or accounting or equivalent experience.

Preferred

• N/A

Experience:

Required

• Minimum of 7 years of experience in accounts payable.

Preferred

• N/A

Licenses, Certifications and/or Registrations:

Required

• N/A

Preferred

• N/A

Job Related Skills, Abilities and Behaviors:

Required

• CREDIT CHECK REQUIRED - Any job offer for this position is contingent upon review of candidate's credit history.

• Operates a personal computer using AS400, Word, Excel, and Microsoft Outlook in proficient manner.

• Projects the ability to be self-disciplined, detail oriented, and organized.

• Illustrates effective Problem Solving techniques.

• Uses effective People and Communication skills.

• Exhibits characteristics of a team player.

• Presents professional first impression.

• Maintains high level of confidentiality.

Preferred

• Bilingual skills a plus.

#Tier1

Additional Posting Information

Hillsboro Medical Center believes in providing equal employment opportunities for all qualified individuals. Recruitment, hiring, promotions, transfers, working conditions, training, and compensation will be based on qualifications without regard to race, color, sex, sexual orientation, gender identity, religion, age, creed, national origin, marital status, family relationship, veteran status, genetic information, physical or mental disability, or any other status or characteristic protected by applicable law. We further commit ourselves to continuing the practical application of this policy in our daily business conduct.