Sponsored Research Coordinator- Captiva

Classification Title:

Research Administrator II

Job Description:

Finance & Budget/Contract Administration-Duties will include, but not be limited to:

• Oversite of $38 million NIH grant and implementation of various tracking mechanisms to facilitate detailed, line-item cost analysis

• Management of multiple subcontracts and internal projects for CAPTIVA collaborators and Co-Investigators (for example, the National Coordinating Center and Imaging Management Center at UC, National Risk Factor and Data Management Center at MUSC, and the Medical Monitor at SUNY)

• Oversite of the efforts of UF Finance and Grants Accounting to ensure timely payment to these sites for the effort of these collaborators and the review and processing of invoices

• Serve as the administrative liaison between UF and the CAPTIVA collaborators for budgetary and contractual arrangements between these entities

• Assist PI in preparing all required NIH reports related to CAPTIVA (e.g., annual Progress Reports, Administrative Continuation Reports, Carryover requests, etc.)

Regulatory Administration-Duties will include, but not be limited to:

• Develop and revise as needed study documents including, but not limited to, protocol revisions, informed consent updates, summaries of changes, manual of procedures, and study materials and tools

• Prepare and submit study documents to the appropriate committees (IRB, DSMB, etc.)

• Retain records/archive documents during and after project close-out, including oversight of protocol versioning

Meeting Planning/Facilitation-Duties will include but not be limited to:

• Assist in the development and distribution of content for weekly, annual, monthly, and ad hoc meetings

• Schedule meetings and send calendar invites

• Moderate study site questions and monitor chat during meetings

• Assist in planning and execution of annual investigator and coordinator training meetings

• Participate in the Operations Committee, Steering Committees, and ad hoc conference calls, and record and distribute detailed meeting minutes

Study Site Communication Duties will include, but are not limited to:

• Create & compile content for monthly newsletter & enrollment report

• Maintain a distribution list of all CAPTIVA sites and personnel

• Maintain and update UF CAPTIVA website

• Prepare and facilitate study-wide communication of key information including, but not limited to, protocol amendments, updates, newsletters, and enrollments

• Assist in the preparation and distribution of reports, promotional materials, and publications

Other duties as assigned