Sponsored Projects Accountant - Finance Division

Carnegie Mellon University Pittsburgh , PA 15201

Posted 4 months ago

Job Function:

Job Summary

The Finance Division provides financial management, enterprise planning and stewardship in support of education, research, and strategic goals of Carnegie Mellon. Our mission is to provide university partners with the tools and resources needed to be well-informed leaders and effective decision makers. We work closely with key partners to support CMU's mission and objectives while managing global compliance with the highest regard for international, federal, state and local laws and regulations.

Carnegie Mellon University's department of Sponsored Projects Accounts/Receivables within the Finance Division is searching for a motivated and customer oriented Sponsored Projects Accountant. This is an exciting opportunity if you thrive in an interesting and challenging work environment. You will contribute to the department by providing active management of financial reporting deadlines in support of sponsored projects, leading a portfolio and taking actions, making decisions and resolving issues within the constraints established by federal, funding agency or other institutional policy or regulation, and interpreting sponsor regulations and institutional policies and procedures.

Core responsibilities will include:

  • Proactively manage sponsored projects/awards for specific client groups to include:

  • Ensuring accurate and timely completion of financial reports and invoices in compliance with sponsor guidelines, University policies, CAS, and GAAP;

  • Evaluating cost sharing commitments and ensuring that sponsored projects are appropriately recognizing commitments in accordance with University and sponsor guidelines;

  • Tracking project deliverables/milestones and technical reports, maintaining compliance with sponsor and contract requirements;

  • Monitoring budgets and expenditures to identify potential funding shortfalls and overspending; timely communication of findings and recommendations for courses of action;

  • Monitoring subcontractor invoicing and reporting;

  • Monitoring key personnel levels of effort;

  • Reviewing and reconciling project expenditures for compliance with Uniform Guidelines/CAS and sponsor regulations; reconciling F&A recovery in compliance with sponsor/University regulations; and

  • Closing awards within the Oracle Grants Application in accordance with University procedures.

  • Reviewing revenue recognition for compliance with GAAP, institutional policies; tracking and entering revenue events, review, approve and release those events.

  • Setting up awards within the Oracle Grants application in compliance with University procedures, CAS, and sponsor regulations; manage award funding, ensuring that system funding and budgets are consistent with sponsor award documents; enter award installments and link awards to projects and tasks.

  • Maintaining continuous contact with department business managers / principal investigators to monitor grant progress (financial and technical); resolve reporting and /or expense problems; serve as an information resource for campus community by interpreting sponsor guidelines and University policies.

  • Working in conjunction with Cash Management Analysts: review billing formats and billed expenditures, offer guidance on sponsor requirements; approve final invoices reconciling to final financial reports and other reports submitted to sponsors.

Flexibility, excellence, and passion are vital qualities within the finance division. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a dynamic population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

  • Strong relationship building skills, as you will spend a significant portion of time working with client groups across campus;

  • A comfort level with acting independently, as well as the aptitude and skill to manage multiple priorities simultaneously;

  • Ability to analyze and interpret financial data;

  • Astute communication and organizational skills;

  • Capability to work effectively under time constraints to meet deadlines, and thrive in an environment where providing professional, prompt, and courteous service to external sponsors is an essential hallmark.

Due to the deadline-driven nature of sponsored research, occasional work will be required outside of normal business hours.

Qualifications

  • Bachelor's degree in finance, accounting, or related field required; Master's degree preferred.

  • Minimum three years of related experience required; at least one year of experience working in a university business office and/or with post-award Federal and Non-Federal grants required.

  • Certified Research Administrator preferred.

  • Advanced knowledge of major grant administration policies, Federal Regulations (specifically Uniform Guidance and FAR), National Science Foundation grant policies and other federal funding agencies (ONR, NASA, DOE, etc), Commonwealth of Pennsylvania, and major foundations preferred.

  • Proficiency with computer applications (i.e. Microsoft Office), web forms (i.e. Survey Monkey), and databases highly desired.

More Information

At Carnegie Mellon University our employees support a highly-selective, global, research institution with campuses in Pittsburgh, Qatar and Silicon Valley as well as degree-granting programs on five continents. We offer competitive benefits to our over 5,000 faculty and staff, place importance on fostering diversity and a spirit of inclusion, and emphasize the power of creativity and innovation across the university - from our academic and research programs in art and technology to our staff positions across campus.

Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

A listing of employee benefits is available at: www.cmu.edu/jobs/benefits-at-a-glance/.

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

FT/PT Status: Full Time Organization: SPONSORED PROJECT ACCOUNTING - SPA Minimal Education Level Bachelor's Degree or equivalent Salary: negotiable Description:

Job Summary

The Finance Division provides financial management, enterprise planning and stewardship in support of education, research, and strategic goals of Carnegie Mellon. Our mission is to provide university partners with the tools and resources needed to be well-informed leaders and effective decision makers. We work closely with key partners to support CMU's mission and objectives while managing global compliance with the highest regard for international, federal, state and local laws and regulations.

Carnegie Mellon University's department of Sponsored Projects Accounts/Receivables within the Finance Division is searching for a motivated and customer oriented Sponsored Projects Accountant. This is an exciting opportunity if you thrive in an interesting and challenging work environment. You will contribute to the department by providing active management of financial reporting deadlines in support of sponsored projects, leading a portfolio and taking actions, making decisions and resolving issues within the constraints established by federal, funding agency or other institutional policy or regulation, and interpreting sponsor regulations and institutional policies and procedures.

Core responsibilities will include:

  • Proactively manage sponsored projects/awards for specific client groups to include:

  • Ensuring accurate and timely completion of financial reports and invoices in compliance with sponsor guidelines, University policies, CAS, and GAAP;

  • Evaluating cost sharing commitments and ensuring that sponsored projects are appropriately recognizing commitments in accordance with University and sponsor guidelines;

  • Tracking project deliverables/milestones and technical reports, maintaining compliance with sponsor and contract requirements;

  • Monitoring budgets and expenditures to identify potential funding shortfalls and overspending; timely communication of findings and recommendations for courses of action;

  • Monitoring subcontractor invoicing and reporting;

  • Monitoring key personnel levels of effort;

  • Reviewing and reconciling project expenditures for compliance with Uniform Guidelines/CAS and sponsor regulations; reconciling F&A recovery in compliance with sponsor/University regulations; and

  • Closing awards within the Oracle Grants Application in accordance with University procedures.

  • Reviewing revenue recognition for compliance with GAAP, institutional policies; tracking and entering revenue events, review, approve and release those events.

  • Setting up awards within the Oracle Grants application in compliance with University procedures, CAS, and sponsor regulations; manage award funding, ensuring that system funding and budgets are consistent with sponsor award documents; enter award installments and link awards to projects and tasks.

  • Maintaining continuous contact with department business managers / principal investigators to monitor grant progress (financial and technical); resolve reporting and /or expense problems; serve as an information resource for campus community by interpreting sponsor guidelines and University policies.

  • Working in conjunction with Cash Management Analysts: review billing formats and billed expenditures, offer guidance on sponsor requirements; approve final invoices reconciling to final financial reports and other reports submitted to sponsors.

Flexibility, excellence, and passion are vital qualities within the finance division. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a dynamic population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

  • Strong relationship building skills, as you will spend a significant portion of time working with client groups across campus;

  • A comfort level with acting independently, as well as the aptitude and skill to manage multiple priorities simultaneously;

  • Ability to analyze and interpret financial data;

  • Astute communication and organizational skills;

  • Capability to work effectively under time constraints to meet deadlines, and thrive in an environment where providing professional, prompt, and courteous service to external sponsors is an essential hallmark.

Due to the deadline-driven nature of sponsored research, occasional work will be required outside of normal business hours.

Qualifications

  • Bachelor's degree in finance, accounting, or related field required; Master's degree preferred.

  • Minimum three years of related experience required; at least one year of experience working in a university business office and/or with post-award Federal and Non-Federal grants required.

  • Certified Research Administrator preferred.

  • Advanced knowledge of major grant administration policies, Federal Regulations (specifically Uniform Guidance and FAR), National Science Foundation grant policies and other federal funding agencies (ONR, NASA, DOE, etc), Commonwealth of Pennsylvania, and major foundations preferred.

  • Proficiency with computer applications (i.e. Microsoft Office), web forms (i.e. Survey Monkey), and databases highly desired.

More Information

At Carnegie Mellon University our employees support a highly-selective, global, research institution with campuses in Pittsburgh, Qatar and Silicon Valley as well as degree-granting programs on five continents. We offer competitive benefits to our over 5,000 faculty and staff, place importance on fostering diversity and a spirit of inclusion, and emphasize the power of creativity and innovation across the university - from our academic and research programs in art and technology to our staff positions across campus.

Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

A listing of employee benefits is available at: www.cmu.edu/jobs/benefits-at-a-glance/.

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.


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Sponsored Projects Accountant - Finance Division

Carnegie Mellon University